Senior Executive, Space Management Services & Projects

National University of Singapore; Singapore; On-site; SGD 150,000 - 210,000; Full time

Job summary

The National University of Singapore seeks a senior facilities project manager to jointly drive project management and operations within the School of Computing. You will coordinate lab renovations, A&A, and fit-out works across wet labs, dry labs, cleanrooms and general spaces, planning from inception to handover.

You will manage safety compliance, space planning, procurement support, and event logistics, while coordinating with internal stakeholders and vendors.

Qualifications

• Bachelor-level or higher preferred in facilities/project management, real estate, or related field.
• Minimum 10 years of facilities or building management experience with project works.
• Hands-on lab project exposure in wet/dry labs or cleanrooms is highly advantageous.
• Strong understanding of M&E systems, space/venue management, and fire safety.
• Proficient with MS Office and basic AutoCAD; familiar with planning tools.
• Willing to standby and after-hours work when needed.

Responsibilities

• Prepare or update basic floor plans and lab layouts using AutoCAD or similar tools.
• Co-manage facility projects (renovations, A&A, infrastructure upgrades) for labs and spaces.
• Plan and deliver projects end-to-end (scope, schedule, budget, risks) with stakeholders.
• Ensure safety, fire code compliance, lab requirements and building regulations.
• Provide day-to-day building facilities support and coordinate maintenance with CAM AE and contractors.
• Administer door access, tickets/requests, and oversee event operations.

Skills

Project management

Stakeholder coordination

Communication

Standby and after hours duties

Education

Diploma or degree in Real Estate, Facilities Management, Building & Infrastructure Services, Infrastructure & Project Management or related field

Tools

AutoCAD

Microsoft Office

Project tracking systems

Job description

Company description

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description

The ideal candidate will jointly drive project management and operations within the School of Computing (SoC). You will co lead and coordinate facilities projects for specialised research environments, such as wet laboratories, dry laboratories, and cleanrooms, as well as general spaces like offices, teaching spaces and support areas. You are expected to have hands on experience as part of a project team delivering laboratory renovation and fit out works in different types of spaces. You must be able to work closely with your supervisor to plan, execute and follow through on these projects from inception to handover. In parallel, you will handle key operational functions such as smartcard/door access administration, maintenance coordination with university-level estates administration, undertake some planning of projects, and event logistics support. You will need to work closely with internal stakeholders and vendors to ensure that works are carried out safely, efficiently, and with minimal disruption to daily operations at the school.

Main Responsibilities

• To prepare or update basic floor plans and lab layouts using AutoCAD or similar tools, and support procurement activities for furniture, fittings, lab related items, and services. Co manage facility projects (renovations, A&A, infrastructure upgrades, relocations, space reconfiguration) for specialised research environments such as wet labs, dry labs, and cleanrooms, as well as office and teaching spaces.
• To work with the supervisor to plan and deliver projects end to end (scope, schedule, budget inputs, risks), coordinating with users, CAM AE, consultants, and contractors, and following through with on-site supervision, testing & commissioning, defect rectification, and handover.
• To prepare or update basic floor plans and lab layouts using AutoCAD or similar tools, and support procurement activities for furniture, fittings, lab related items, and services.
• To ensure compliance with safety, fire code, lab requirements, and building regulations, including fire safety checks, drills, and audits, as well as planning for shutdowns, noisy works, and high risk activities.

Other Responsibilities

• To provide day to day building facilities support within SoC, including coordination of maintenance activities with CAM AE and contractors, and oversight of cleanliness, safety, and general upkeep of premises.
• To administer door access / smartcard and key control, and track and manage job tickets/requests, ensuring timely response and proper documentation.
• To provide event operations support, including venue preparation, space allocation, logistics coordination, vendor liaison, and managing back to back event transitions.
• To support space planning and management, process and system improvements (e.g. digitalisation of workflows), and participate in policy/SOP review and enhancement.
• To perform standby duties and emergency response outside office hours and on weekends, according to the duty roster.
• To support after hours works when required (e.g. pre shutdown preparation, shutdown, recovery, Fire Certification and other inspections).

Qualifications

• Diploma or degree in Real Estate, Facilities Management, Building & Infrastructure Services, Infrastructure & Project Management or a related field.
• At least 10 years of relevant experience in facilities or building management, including involvement in project works (e.g. renovations, A&A, infrastructure improvements). Candidates without formal qualifications but with strongly relevant experience (more than 15 years) may also be considered.
• Strong laboratory project exposure as part of a project management / coordination team, with hands on involvement in wet lab, dry lab and/or cleanroom renovation or fit out projects (e.g. planning, coordination with users and contractors, shutdowns, access, testing & commissioning, and handover). Experience in academic, research, or healthcare laboratories will be a strong advantage.
• Good understanding of M&E systems (HVAC, BMS, EL, ELV), space and venue management, event logistics, and institutional / campus operations.
• Sound knowledge of fire safety codes, WSH requirements, and relevant building regulations and standards.
• Strong project management, organisational, and stakeholder coordination skills, with experience in basic budgeting, scheduling, and risk awareness.
• Proficient in Microsoft Office and familiar with project tracking or ticketing systems; basic AutoCAD skills for plans and layouts are beneficial.
• Strong interpersonal and communication skills, able to work effectively with academic staff, students, contractors, and vendors, both independently and as part of a multidisciplinary team.
• Willing to perform standby and after hours duties, including evenings and weekends, when operationally required.

More Information

Location: Kent Ridge Campus

Organization: School of Computing

Department : Dean's Office (School of Computing)

Employee Referral Eligible:

Job requisition ID : 32629