Senior Executive Assistant — Learning & Development Admin

Recruit Express Pte Ltd.; Singapore; On-site; SGD 40,000 - 58,000; Part time

Job summary

Recruit Express Pte Ltd. is seeking a 6 months Contract Senior Executive Assistant (L&D Administration) in Singapore.

The role focuses on coordinating training programmes, maintaining participant databases, and handling L&D records with strong attention to detail. The successful candidate will support invoicing, vendor payments, and government grant submissions, while ensuring compliance with company standards.

Qualifications

• Min Diploma in HR, Business or equivalent.
• Prior experience in HR operations, benefits administration, training coordination, or general administration is an advantage.
• Strong attention to detail and ability to manage high volume tasks.
• Proficient in Microsoft Office and comfortable with HR systems.

Responsibilities

• Coordinate end-to-end training programmes including participant registration, attendance tracking, and automated reminders.
• Create and maintain course runs, update programme information, and manage comprehensive participant databases.
• Maintain accurate L&D records, tracking files, and training databases in compliance with organisational standards.
• Process training-related invoices, purchase orders, and track payment status for external training vendors.
• Support government-related training grant submissions including preparation of absentee payroll claims and supporting documentation.
• Prepare and validate data files for mass uploads into HR systems, including awards and long service recognition programmes.
• Assist with sponsorship and scholarship administration including document verification, appointment scheduling, preparation of standard contracts, and record maintenance.

Skills

HR Operations

Benefits Administration

Training Coordination

General Administration

Communication Skills

Organisational Skills

Attention to Detail

Education

Diploma in HR, Business or equivalent

Tools

Microsoft Office

HR Systems

Job description

Recruit Express Pte Ltd. is seeking a 6 months Contract Senior Executive Assistant (L&D Administration) in Singapore.

The role focuses on coordinating training programmes, maintaining participant databases, and handling L&D records with strong attention to detail. The successful candidate will support invoicing, vendor payments, and government grant submissions, while ensuring compliance with company standards.