HR Executive Assistant: Training & Benefits Ops

Recruit Express Pte Ltd.; Singapore; On-site; SGD 28,000 - 37,000; Full time

Job summary

Recruit Express Pte Ltd. invites applications for an HR Executive Assistant role within Public Healthcare, focusing on benefits administration and training coordination.

The position involves end-to-end training programme management, data maintenance, and reporting to support HR operations in Singapore. The candidate will handle leave and benefits processes, insurance administration, and compliance tasks while maintaining accurate HR records and assisting in standard contracts and document

Qualifications

• Diploma in HR, Business or equivalent.
• Prior experience in HR operations, benefits administration, training coordination, or general administration is an advantage.
• Strong attention to detail and ability to manage high volume tasks.
• Proficient in Microsoft Office and comfortable with HR systems.
• Able to handle confidential information with professionalism.
• Good communication, coordination and organisational skills.

Responsibilities

• Coordinate end-to-end training programmes including participant registration, attendance tracking, and automated reminders.
• Create and maintain course runs, update programme information, and manage comprehensive participant databases.
• Maintain accurate L&D records, tracking files, and training databases in compliance with organisational standards.
• Process training-related invoices, purchase orders, and track payment status for external training vendors.
• Support government-related training grant submissions including preparation of absentee payroll claims and supporting documentation.
• Prepare and validate data files for mass uploads into HR systems, including awards and long service recognition programmes.
• Assist with sponsorship and scholarship administration including document verification, appointment scheduling, preparation of standard contracts, and record maintenance.
• Prepare comprehensive reports, summaries, and documentation for internal audits and management reviews.
• Maintain audit trail documentation and ensure compliance with organisational policies.
• Support comprehensive leave administration including processing requests, conducting document completeness checks, and preparing system updates.
• Manage government-paid leave processes including maternity, paternity, shared parental and childcare leave with accurate portal submissions.
• Handle insurance administration including staff queries, claims submission processing, and approval tracking.
• Coordinate claim documentation, manage insurer submissions, and maintain detailed case records.
• Compile and prepare detailed reports for leave audits, identify and highlight variances, and maintain organised audit trail documentation.
• Maintain accurate records, e-filings and document management on SharePoint and HR systems.
• Perform data entry and ensure high data accuracy across all HR processes.
• Assist in preparing PowerPoint slides, reports, and process documentation.
• Provide general team administrative support as required.

Skills

Attention to detail

Multi-tasking

Communication skills

Organisational skills

Education

Diploma in HR, Business or equivalent

Tools

Microsoft Office

HR systems

Job description

Recruit Express Pte Ltd. invites applications for an HR Executive Assistant role within Public Healthcare, focusing on benefits administration and training coordination.

The position involves end-to-end training programme management, data maintenance, and reporting to support HR operations in Singapore. The candidate will handle leave and benefits processes, insurance administration, and compliance tasks while maintaining accurate HR records and assisting in standard contracts and document