Senior HR Payroll & Administration Executive

STAFFLINK SERVICES PRIVATE LIMITED; Singapore; On-site; SGD 54,000 - 67,000; Full time

Job summary

STAFFLINK SERVICES PRIVATE LIMITED is seeking an experienced Payroll & HR Administrator in Singapore, near Kaki Bukit MRT. The role runs Monday to Friday, 8:30am–6:00pm, supporting payroll, HR records, onboarding/offboarding and policy compliance.

You will manage salaries, deductions, CPF/IRAS, and provide timely HR reports. Strong Unit4 Prosoft usage and Excel skills are essential, with meticulous attention to accuracy and confidentiality.

Qualifications

• 4–5 years of hands-on payroll and HR administration experience.
• Proficient with Unit4 Prosoft HRIS and MS Office, especially Excel.
• Solid knowledge of Singapore Employment Act and local payroll regulations.
• Highly accurate with strong attention to detail and discretion.
• Good time management and ability to handle multiple priorities.
• Strong communication and interpersonal skills.

Responsibilities

• Process monthly payroll including salaries, overtime, bonuses, and deductions.
• Ensure compliance with local labor laws, CPF, IRAS, etc.
• Handle payroll reconciliations, reporting, and audits.
• Manage employee claims, benefits administration, and statutory contributions.
• Serve as main contact for payroll queries.
• Maintain HR records, contracts, onboarding/offboarding, leave tracking.
• Prepare HR letters and coordinate with vendors; support events.

Skills

Payroll processing

HR administration

Attention to detail

Time management

Interpersonal communication

Discretion

Tools

Unit4 Prosoft

Microsoft Office

Excel

Job description

Near to Kaki Bukit MRT

Monday - Friday

8:30am-6:00pm

AWS

What You Will Do

Payroll Management

• Process monthly payroll accurately and on time, including salaries, overtime, bonuses, and deductions.
• Ensure strict compliance with local labor laws, tax regulations, and statutory requirements (CPF, IRAS, etc.).
• Handle payroll reconciliations, reporting, and audits.
• Manage employee claims, benefits administration, and statutory contributions.
• Serve as the primary point of contact to address employee payroll queries professionally and promptly.

HR Administration

• Maintain and update employee records, contracts, and HR databases accurately.
• Drive onboarding and offboarding processes, ensuring smooth system updates and documentation.
• Prepare essential HR-related letters (employment contracts, confirmations, etc.).
• Coordinate and oversee leave management and attendance tracking systems.
• Collaborate with the team to implement and improve HR policies and procedures.

Compliance, Reporting & General HR Support

• Ensure adherence to company policies and local employment regulations.
• Generate timely HR and payroll reports for management as required.
• Provide vital administrative support to the HR team and wider office.
• Coordinate seamlessly with external vendors.
• Support company events, training sessions, and employee engagement initiatives.

What We Are Looking For

• Experience: 4 to 5 years of hands-on experience in payroll and HR administration.
• Technical Skills: High proficiency in HRIS (specifically Unit4 Prosoft) and Microsoft Office, with strong Excel skills.
• Knowledge: Deep understanding of local payroll systems, tax regulations, and Singapore labour laws (Employment Act).
• Attributes: Exceptional level of accuracy and attention to detail.
• Organization: Strong time management skills with the ability to handle multiple priorities.
• Communication: Good interpersonal skills to support employees effectively.
• Integrity: Proven ability to handle highly sensitive and confidential information with absolute discretion.