Senior HR and Admin Executive (F&B)

Pasona Singapore Pte. Ltd.; Singapore; On-site; SGD 51,000 - 61,000; Full time

Job summary

Pasona Singapore Pte. Ltd. is seeking a Senior HR and Admin Executive in Central Singapore. The role covers HR, administration, compliance, and operational support to growth in the local business. Responsibilities include recruitment, onboarding, payroll liaison, and HR policy implementation.

The candidate should hold a Diploma or Bachelor’s in HR with 3–5 years’ experience in F&B, hospitality, or retail, and be proficient in MS Office and HR systems.

Qualifications

• Diploma or Bachelor’s Degree in Human Resources or related field.
• 3–5 years HR and administration experience in F&B, hospitality, or retail.
• Knowledge of labor laws, payroll processes, and employee relations.
• Experience handling shift-based workforce management.
• Proficient in Microsoft Office applications and HR systems.

Responsibilities

• Manage recruitment activities: postings, screening, interview coordination, offers, and hiring administration.
• Coordinate onboarding/offboarding and maintain employee records and HR documentation.
• Manage attendance, leaves, and day-to-day HR administration.
• Coordinate monthly payroll processing with external payroll provider.
• Handle day-to-day employee inquiries; support management and outlet managers.
• Coordinate work pass applications, renewals, and cancellations where applicable.
• Support implementation and maintenance of HR policies per Singapore requirements.
• Liaise with Japan HQ and external service providers on HR matters.
• Manage day-to-day office and outlet administrative operations.
• Coordinate procurement of office supplies and facilities maintenance.
• Maintain records, filing systems, and administrative documentation.
• Coordinate with vendors, travel bookings, and meetings.
• Support new outlet openings and related admin setup.
• Monitor compliance with employment laws and permits; assist audits.

Skills

Recruitment

Payroll coordination

Onboarding

HR documentation

Education

Diploma or Bachelor’s in HR

Tools

MS Office

HR systems

Job description

Job title: Senior HR and Admin Executive Job ID:20385 - CK

Location : Central

Basic up to $5,000 + Bonuses

Responsibilities

Human Resources

• Manage recruitment activities, including job postings, candidate screening, interview coordination, offer preparation, and hiring administration.
• Coordinate onboarding and offboarding processes and maintain accurate employee records, employment contracts, and HR documentation.
• Manage employee attendance, leave records, and other day-to-day HR administration.
• Coordinate monthly payroll processing with the external payroll service provider by providing new joiner information, attendance records, salary changes, allowances, deductions, and other relevant payroll information.
• Handle day-to-day employee enquiries and support management and outlet managers on employee-related matters.
• Coordinate work pass applications, renewals, and cancellations where applicable.
• Support the implementation and maintenance of HR policies and procedures in accordance with Singapore employment requirements.
• Liaise with the Japan Headquarters and external service providers on HR-related matters when required.

Administration

• Manage day-to-day office and outlet administrative operations.
• Coordinate procurement of office supplies, uniforms, and other operational items.
• Coordinate maintenance and servicing of office and outlet facilities.
• Maintain company records, filing systems, and administrative documentation.
• Coordinate with vendors, suppliers, contractors, and other service providers.
• Arrange meetings, travel bookings, and accommodation for management when required.
• Support new outlet openings and related administrative setup activities.

Compliance & Regulatory Affairs

• Support compliance with relevant employment laws, workplace requirements, and F&B industry regulations.
• Monitor the validity and renewal of business permits, food handling certifications, work passes, licenses, and other required documentation.
• Support the preparation of documents for audits, inspections, and government reporting requirements.
• Liaise with government agencies and external service providers when necessary.

Management & Operational Support

• Work closely with management and outlet managers on staffing and employee-related matters.
• Support improvements to HR and administrative processes as the Singapore business grows.
• Undertake other HR and administrative duties as required to support the business.

Requirements

• Diploma or Bachelor's Degree in Human Resources, or a related field.
• 3-5 years of HR and administration experience in the F&B, hospitality, or retail industry.
• Knowledge of labor laws, payroll processes, and employee relations.
• Experience handling shift-based workforce management.
• Proficient in Microsoft Office applications and HR systems