Executive Support & Operations Coordinator

RECRUITPEDIA PTE. LTD.; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

RECRUITPEDIA PTE. LTD. is recruiting on behalf of a global baby care leader in Singapore. The Administrative & Executive Support will handle travel logistics, vendor coordination, and day-to-day office operations.

You will support the CEO and Managing Director with calendar management, expense claims, and personal assistance, while ensuring smooth ESG initiatives and staff engagement activities.

Qualifications

• Diploma or higher in Business Administration, Secretarial Studies, or a related discipline.
• Minimum 3 years of experience in administrative, secretarial, or executive support roles.
• Excellent communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.
• Proficient in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.

Responsibilities

• Arrange travel logistics, including flight and hotel bookings, travel insurance, visas, Wi-Fi rentals, and related arrangements.
• Coordinate company mobile phone allocation, usage monitoring, and inventory management.
• Support day-to-day office administration, facilities coordination, and general office operations.
• Verify administrative invoices, company credit card statements, and supporting receipts.
• Manage the procurement, inventory, and replenishment of office supplies and equipment.
• Liaise with building management, external vendors, and service providers on office-related matters.
• Organize employee engagement activities, including learning sessions, charity and volunteer initiatives, and other company events.
• Coordinate ESG and sustainability initiatives, including data collection, committee meetings, and community recycling programmes.
• Provide administrative support to the CEO and Managing Director, including business travel arrangements and expense claims.
• Provide personal assistance to the CEO and Managing Director, including calendar management, scheduling, and reminders.

Skills

Communication skills

Interpersonal skills

Calendar management

Education

Diploma or higher in Business Administration or Secretarial Studies

Tools

Microsoft Office

Job description

RECRUITPEDIA PTE. LTD. is recruiting on behalf of a global baby care leader in Singapore. The Administrative & Executive Support will handle travel logistics, vendor coordination, and day-to-day office operations.

You will support the CEO and Managing Director with calendar management, expense claims, and personal assistance, while ensuring smooth ESG initiatives and staff engagement activities.