Senior Executive Office and Projects Lead

RECRUIT EXPRESS PTE LTD; Singapore; Hybrid; SGD 70,000 - 90,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD is seeking an experienced professional to support the Executive Leadership Team and manage office operations in Singapore. The role encompasses calendar management, travel coordination, briefing materials, and high-level project coordination across departments.

You will drive governance processes, prepare reports, and contribute to AI-enabled productivity initiatives within the Senior Management Office.

Qualifications

• Degree in Business Administration, Healthcare Management, Public Administration, Communications, Information Management or related discipline.
• Experience in executive support and office management.
• Strong governance, reporting and stakeholder coordination skills.
• Experience with digital transformation and data-driven decision making.

Responsibilities

• Support Executive Leadership Team with commitments, priorities and engagements.
• Manage calendars, meetings, official visits and stakeholder engagements.
• Coordinate local and overseas travel arrangements and itineraries.
• Track action items and follow up on leadership matters.
• Coordinate and quality-check briefing materials for leadership review.
• Support preparation of executive presentations, talking points and communication materials.
• Lead and coordinate projects assigned by the Executive Leadership Team or Head, Plans and Admin Section.
• Develop project plans, timelines and implementation schedules.
• Coordinate stakeholders across departments and corporate functions to achieve project objectives.
• Track deliverables, risks and dependencies.
• Prepare progress updates, reports and recommendations for leadership review.
• Support implementation of organizational priorities and transformation initiatives.
• Support executive governance platforms including Staff Group, leadership meetings, strategic retreats and management forums.
• Coordinate preparation and submission of briefing papers, reports and presentations.
• Maintain governance records, action trackers and decision logs.
• Monitor progress and follow-through of leadership decisions and institutional priorities.
• Leverage Microsoft 365, Copilot and AI-enabled tools to improve productivity and service delivery.
• Identify opportunities for automation and process improvement.
• Support development of dashboards, trackers and digital solutions for executive office operations.
• Champion digital innovation and adoption of technology within the Senior Management Office.
• Promote data-informed decision-making and modern ways of working.
• Support procurement, budget administration and contract-related matters.
• Assist with manpower, establishment and resource planning activities.
• Support audit, compliance and records management requirements.
• Coordinate office-wide administrative and operational matters.

Skills

Executive support

Project management

Governance

Digital transformation

Administration

Education

Bachelor’s degree

Tools

Microsoft 365

Copilot

Job description

RECRUIT EXPRESS PTE LTD is seeking an experienced professional to support the Executive Leadership Team and manage office operations in Singapore. The role encompasses calendar management, travel coordination, briefing materials, and high-level project coordination across departments.

You will drive governance processes, prepare reports, and contribute to AI-enabled productivity initiatives within the Senior Management Office.