Senior Executive (Learning & Outreach - Creative & Wellness) - 1 Year Contract

National Gallery Singapore; Singapore; Vor Ort; SGD 50.000 - 73.000; Vollzeit

Zusammenfassung

National Gallery Singapore seeks a Senior Executive to support Creative Wellbeing programmes within Learning & Outreach. The role focuses on end-to-end programme operations, planning, procurement, vendor management and stakeholder coordination to create meaningful learning experiences for children and youths.

The successful candidate will collaborate with schools, social service partners, artists and educators, ensuring robust documentation, data collection and reporting, while contributing to

Qualifikationen

• 2-3 years of relevant work experience in education, arts and culture, community engagement, social services, youth development, wellbeing, arts-based programmes, or related fields.

Aufgaben

• Support end-to-end coordination and delivery of Creative Wellbeing programmes, including planning, scheduling, budget tracking, logistics, stakeholder coordination, documentation and reporting.
• Maintain accurate programme records (agreements, contracts, budgets, purchase orders, participant information, consent) in line with policies and data protection.
• Coordinate communications and deliverables with internal teams and external stakeholders (education facilitators, artists, educators, participants, healthcare professionals, social service practitioners, government agencies).
• Provide support for ad hoc tasks and other learning/outreach programmes.
• Coordinate procurement processes (quotations, approvals, purchase orders, invoices).
• Coordinate surveys, interviews and data-collection for evaluation of programmes; consolidate findings and support improvements.
• Support development of learning resources and engagement strategies for children and youths.
• Contribute ideas to enhance participant experience, accessibility and audience engagement.
• Perform other ad-hoc assignments.

Kenntnisse

Programme coordination

Stakeholder management

Budget tracking

Data collection

Documentation

Communication

Digital scheduling tools

Microsoft Office

Team collaboration

Attention to detail

Tools

Microsoft Office Suite

Digital scheduling tools

Jobbeschreibung

OVERVIEW

The Gallery is seeking a Senior Executive who is passionate about art, wellbeing and community engagement to support the development and delivery of its Creative Wellbeing work. The role will also contribute to Learning & Outreach programmes when required, offering opportunities to work across a wider range of learning and engagement initiatives.

The Senior Executive will support the end-to-end programme operations, delivery, and development of Creative Wellbeing work under Learning & Outreach team. This includes planning, scheduling, procurement, vendor management, and stakeholder coordination. At the same time, the role requires a keen interest in the intersection of visual art and mental wellbeing, with a sensitivity to the challenges faced by children and youths. The individual will ensure that programmes are implemented effectively while contributing to meaningful learning and wellbeing experiences for children and youths.

The Senior Executive will grow partnerships with institutions, schools and communities to attract the non-traditional museum-going audiences into the Gallery and retain interest for repeat visitors. The role involves working closely with schools, social service agencies, healthcare institutions, artists, facilitators, and community partners to create meaningful and accessible art experiences for children, youths and school audiences.

This is a 12-month contract role.

KEY RESPONSIBILITIES

• Support the end-to-end coordination and delivery of Creative Wellbeing programmes, including programme planning, scheduling, budget tracking, logistics, stakeholder coordination, documentation and reporting.




• Maintain accurate and up-to-date programme records, including agreements, contracts, budgets, purchase orders, participant information and consent documentation, in accordance with organisational policies and data-protection requirements.




• Coordinate communications, schedules, deliverables and programme requirements with internal teams and external stakeholders, including education facilitators, artists, educators, participants, healthcare professionals, social service practitioners and government agencies.




• Provide support for ad hoc tasks and other learning/outreach programmes when required.




• Coordinate procurement processes for assigned programmes and team activities, including obtaining quotations and approvals, raising and tracking purchase orders, maintaining supporting documentation, processing invoices, and following up with vendors and internal stakeholders.




• Coordinate surveys, interviews and other data-collection activities that support the evaluation of Creative Wellbeing and Learning & Outreach programmes. Consolidate findings and support the implementation of programme improvements identified by the team.




• Support the development and implementation of learning resources, participatory activities, and engagement strategies for children and youths.




• Contribute ideas and solutions to enhance participant experience, accessibility, and audience engagement across programmes.




• Performs other ad-hoc assignment when required.

Qualifications

• At least 2-3 years of relevant work experience in education, arts and culture, community engagement, social services, youth development, wellbeing, arts-based programmes, or related fields.




• Keen interest in developing art, museum learning, and wellbeing experiences for children, youths and schools.




• Demonstrated experience in coordinating schedules of multiple stakeholders.




• Demonstrated ability to manage projects effectively and deliver quality outcomes within tight timelines and budgets.




• Demonstrated ability to balance programme operations, stakeholder coordination, and administrative processes, including scheduling, contracts, financial tracking, procurement, and logistics.




• Must possess cultural sensitivity and understanding of diverse stakeholders, including children, youths, educators, healthcare professionals, and community partners.




• A proactive team player who is resourceful, people-oriented, meticulous, hands-on and able to manage multiple projects simultaneously.




• Possess a positive attitude and strong interpersonal, communication and organisational skills.




• Proficiency in Microsoft Office Suite and digital scheduling tools.




• Strong written and verbal communication skills, with the ability to work effectively with stakeholders from the arts, education, healthcare, and social service sectors.




• Ability to work outside standard business hours, including evenings and weekends, when necessary