Museum Associate

The Private Museum Ltd; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

The Private Museum Ltd in Singapore is seeking a Museum Associate to craft engaging digital content and support exhibitions, connecting artists, private collections and the public.

You will gain hands-on experience in museum operations, documentation, and event coordination within a small team, with occasional evening and weekend commitments.

Role includes photography basics, copyediting, asset archiving, and assisting with administrative tasks and supplier coordination as needed.

Qualifications

• Diploma or degree in arts management, communications, media, business admin or related field, or equivalent experience.
• Interest in art, museums and cultural work.
• Ability to create engaging digital content with basic photography and video-editing skills.
• Excellent written and verbal communication with attention to detail.
• Strong organisational skills and comfort with documents and records.
• Discreet handling of financial, organisational and confidential information.
• Ability to manage competing deadlines and work independently within a small team.
• Willingness to support occasional evening and weekend exhibitions and events.
• Experience in social media management, administration, finance support or arts/nonprofit sector is advantageous.

Responsibilities

• Develop content for the museum's social media and digital platforms, including photos and short-form videos.
• Plan and maintain a content calendar for exhibitions, public programmes and events.
• Document exhibitions and programmes through photography and video; assist with copywriting and scheduling content.
• Organise and maintain the digital content archive with image credits and permissions.
• Support governance administration and filing of papers, minutes and records.
• Assist with supplier coordination, quotations and finance-related tasks.
• Support exhibition teams with preparation, installation and deinstallation activities.
• Assist with artwork information, labels and exhibition materials as needed.
• Coordinate with staff for openings, programmes and on-site events.

Skills

Interest in art and museums

Digital content creation

Photography / videography basics

Written and verbal communication

Organisational skills

Discretion with confidential info

Time management

Evenings/weekends availability

Social media management

Nonprofit sector experience

Education

Arts management / communications / media degree or equivalent

Job description

About the Role

The Private Museum is hiring a Museum Associate to join our team and play a part in bringing art and its stories to a wider audience. Working within an arts space, you will have opportunities to develop creative content, gain insight into museum operations and contribute to exhibitions that connect artists, private collections and the public.

Key Responsibilities

1. Content Creation and Communications

• Develop and produce content for the museum's social media and digital platforms, including photographs, short-form videos, captions and other publicity materials.
• Support the planning and maintenance of a content calendar covering exhibitions, public programmes, events and museum activities.
• Document exhibitions, artist interviews, programmes and behind-the-scenes activities through photography and video.
• Assist with copywriting, editing and scheduling content, ensuring accuracy and consistency with the museum's voice and visual identity.
• Organise and maintain the museum's digital content archive, including image credits and usage permissions.
• Monitor audience engagement and contribute ideas to strengthen the museum's digital presence.

2. Administration and Operations

• Support corporate governance administration through the preparation, filing and upkeep of meeting papers, minutes and organisational records.
• Assist with compiling supporting documents for reporting, audits and submissions, under the guidance of the relevant supervisor.
• Maintain inventories of museum supplies, equipment, merchandise and other operational assets.
• Support routine finance administration, including invoices, receipts, payment requests, expense claims and transaction records.
• Assist with purchasing, obtaining quotations and coordinating with suppliers and service providers.
• Maintain organised records and correspondence, and support daily office and premises administration, including maintenance scheduling.

3. Exhibition and Programme Support

• Work within assigned exhibition teams under the direction of the relevant supervisor.
• Assist with exhibition preparation, installation and deinstallation, including logistics, documentation and coordination.
• Support the preparation and checking of artwork information, labels, checklists and exhibition materials.
• Assist with exhibition openings, public programmes and other museum events, including registration, visitor enquiries and on-site coordination.
• Undertake artwork handling and movement only with appropriate training and supervision.
• Contribute to other museum duties as reasonably assigned.

Requirements

• A diploma or degree in arts management, communications, media, business administration or a related field, or equivalent relevant experience.
• An interest in art, museums and cultural work.
• Ability to create engaging digital content, with basic photography, videography and video-editing skills.
• Good written and verbal communication skills, with attention to accuracy and detail.
• Strong organisational skills and confidence working with documents, spreadsheets and administrative records.
• A responsible and discreet approach to financial, organisational and confidential information.
• Ability to manage competing deadlines, work independently and collaborate within a small team.
• Willingness to support occasional evening and weekend exhibitions, programmes and events.
• Experience in social media management, administration, finance support or the arts and nonprofit sector would be an advantage.