Senior Executive (Artwork Management)

STPI; Singapore; On-site; SGD 48,000 - 64,000; Full time

Job summary

STPI in Singapore is seeking a dedicated Artwork Management assistant to support operations across exhibitions, projects, art fairs and inventory. You will help ensure proper care of artworks, maintain accurate records in Artlogic, and coordinate movements and logistics on site.

The role requires a Diploma or Bachelor's degree and experience in museum or gallery operations, with strong communication and attention to detail.

Qualifications

• Diploma or Bachelor's degree in a relevant discipline.
• Experience in museum or gallery operations or artwork handling would be advantageous.
• Strong written, verbal and interpersonal communication skills.

Responsibilities

• Coordinate artwork management requirements for art fairs, including condition checks, framing, photography, packing and on-site support during installation and deinstallation.
• Support sales and after-sales requirements, including artwork viewings, pricing exercises, photography, quotations and delivery of artworks and CoAs.
• Maintain complete and accurate artwork records in Artlogic and relevant master lists, including registration details, condition records and movements.
• Assist with stock takes, investigate discrepancies and reconcile inventory records to ensure artworks are accurately accounted for.
• Facilitate day-to-day artwork retrieval and movement, ensuring safe handling and accurate location records.
• Work with internal departments and external vendors to meet project requirements and maintain effective relationships.

Skills

Art handling

Documentation

MS Office

Adobe Photoshop

Interpersonal skills

Inventory management

Education

Diploma or Bachelor's degree

Tools

Artlogic

Job description

To support Artwork Management operations across exhibitions, projects, art fairs, sales and inventory, ensuring the proper care of artworks, accurate documentation, and timely coordination of assigned responsibilities.

Core Responsibilities

• Coordinate artwork management requirements for art fairs, including condition checks, framing, photography, packing and crating, and provide on-site support during installation and deinstallation of local art fairs, as required.
• Support sales and after-sales requirements, including artwork viewings, pricing exercises, artwork photography, quotations, and delivery of artworks and Certificates of Authenticity (CoAs).
• Maintain complete and accurate artwork records in Artlogic and relevant master lists, including registration details, condition records and artwork movements.
• Assist with stock takes, investigate discrepancies and reconcile inventory records to ensure artworks are accurately accounted for.
• Facilitate day-to-day artwork retrieval and movement, ensuring safe handling and accurate location records.
• Work with internal departments and external vendors to meet project requirements, resolve operational issues and maintain effective working relationships.
• Work collaboratively within the Artwork Management team, providing support across portfolios to meet departmental priorities and operational needs.
• Guide interns within the Artwork Management team in supporting departmental activities.
• Maintain orderly artwork storage areas and workspaces, reporting conditions that may affect artwork care or safe handling.
• Undertake other duties assigned by M (Artwork Management) or Dir, P & AM.

Job Specifications

• A Diploma or Bachelor’s Degree in a relevant discipline.
• Experience in museum or gallery operations, artwork handling, registration or inventory management would be an advantage.
• Strong written, verbal, and interpersonal communication skills, with the ability to work effectively with internal and external stakeholders.
• Meticulous and resourceful, with sound problem-solving skills.
• Responsible and proactive, able to work independently and collaboratively, prioritise tasks and meet deadlines.
• Proficiency in Microsoft Office and Adobe Photoshop.