Senior Executive, Heart-Brain Health and Science of Care (2-year contract)

National University of Singapore; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A leading university in Singapore is seeking a Senior Executive for Heart-Brain Health and Science of Care. The role involves managing a research team and overseeing grants administration while ensuring compliance and maintaining project agreements. Candidates should have a Bachelor's degree in a relevant field and possess excellent organizational and communication skills. They should be able to work independently and proactively support team efforts. This is a 2-year contract position located at Kent Ridge Campus.

Qualifications

• Bachelor degree in business administration, research administration, healthcare, science, or engineering.
• Relevant experience is preferred.
• Excellent organizational skills and attention to detail.
• Quicker learner with strong interpersonal skills.
• Ability to work independently and flexibly.

Responsibilities

• Assist with team management and coordination for research operations.
• Monitor and verify payments for research activities.
• Manage research project agreements and liaise with stakeholders.
• Assist with budgeting and managing research funds.
• Maintain research policies and ensure compliance.

Skills

Excellent organizational skills

Written and verbal communication skills

Interpersonal skills

Independent work ability

Problem-solving skills

Education

Bachelor degree in relevant discipline

Job description

Job Title: Senior Executive, Heart-Brain Health and Science of Care (2-year contract)

Posting Start Date: 23/09/2025

Job Description

The appointee will assist the PI managing a research team, administrating grants and other administrative related work. The appointee’s responsibilities are stated below:

Major Duties and Responsibilities

Primary/Specific (80%)

1. General Administration
   • Assist PI with team management and coordination for seamless research operation
   • Manage recruitment process of potential new staff and scheduling of relevant training as required
   • Assist team members with administrative or operational tasks and paperwork for different projects, e.g., access card application
2. Grants Administration
   • Assist with grant submission
   • Assist with budgeting and managing research funds
   • Assist with grant related report submission
3. Finance
   • Monitor and follow up with payment for research activities, e.g., investigation costs for various research activities
   • Assist with verifying payment related to research operation
   • Manage and assist in research participants reimbursement for various research projects
   • Manage team members’ (e.g., student RAs) claims and payments
4. Research Contracts/Agreements
   • Manage research project agreements and liaise with various sites, stakeholders and departments (i.e. research office and departments)
   • Arrange meetings, accurate recording of minutes
   • Assist PI to follow up with tasks assigned and timeline for completion
5. Inventory Management
   • Procurement and maintenance of study procedure supplies
   • Maintain research policies and ensure compliance through regular monitoring of relevant documents and internal audit
   • Maintain basic bookkeeping of staff records and other relevant documents

General (20%)

1. You will undertake any other duties as specified by the Reporting Officer (e.g., assists with ethical submission or activities related to research operation, data monitoring and management).
2. You will be expected to obtain additional training to improve required skills.

Qualifications

• Bachelor degree in relevant discipline (e.g., business administration, research administration, healthcare, science, engineering)
• Relevant experience is preferred
• Quicker learner, embrace challenges and failures as learning opportunities
• Inquisitive mind and can think on your feet
• Able to work independently and meticulously
• Solve problems systematically and collaboratively
• Excellent organizational skills with attention to details
• Excellent written and verbal communication skills
• Possess strong interpersonal skills and value team work
• Responsible and places team’s interest beyond one’s own
• Able to proactively reach out to team members to render support
• Flexibility to work on weekends and after hours if required

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department: Alice Lee Centre for Nursing Studies

Employee Referral Eligible: No

Job requisition ID: 28239