Senior Executive, Finance Operations

Nanyang Technological University; Singapore; On-site; SGD 47,000 - 73,000; Full time

Job summary

NTU Singapore seeks a competent Accounts Payable professional to handle accurate, timely invoice processing and reconciliation using SAP Ariba and SAP. You will investigate exceptions, support stakeholders, and help drive process improvements and UAT for system enhancements.

With 2–3 years of AP experience and a Diploma or Degree in Accountancy/Finance, you will work closely with Procurement, Schools and Departments to ensure compliant and efficient P2P operations.

Qualifications

• Diploma or degree in Accountancy, Finance or equivalent.
• 2–3 years of Accounts Payable experience or knowledge of supplier invoice processing, P2P workflows and payment controls.
• Experience with SAP, SAP Ariba, ServiceNow or similar ERP/workflow platforms preferred.

Responsibilities

• Process and reconcile supplier invoices through SAP Ariba and SAP.
• Manage invoice exceptions and assist with reconciliations and financial postings.
• Support stakeholders, perform PO/non-PO invoice validation and workflow resolution.
• Conduct month-end activities and Open Item reviews as part of AP duties.
• Assist in process improvement, SOP updates and user training.

Skills

Analytical

Problem solving

Communication

Stakeholder management

Education

Diploma or degree in Accountancy/Finance

Tools

SAP

SAP Ariba

ServiceNow

Job description

The role is responsible for the accurate, timely and compliant processing and reconciliation of supplier invoices through SAP Ariba and SAP. In addition to hands‑on invoice processing, the job holder will manage invoice exceptions and reconciliations, support stakeholders, analyse recurring operational issues, and serve as an AP Super User for assigned system enhancements, UAT and process‑improvement initiatives. Service Delivery Process and review supplier invoices, credit notes and debit notes through SAP Ariba and SAP, including PO and approved non‑PO transactions. Validate invoice information, approvals, tax treatment and accounting entries, and perform PO invoice matching where applicable. Investigate and resolve invoice exceptions, discrepancies and workflow issues, and elevate complex matters when required. Monitor outstanding invoices and support timely processing and payment readiness. Perform SAP Open Item reviews and support month‑end processing activities. Operational Governance and Excellence Reconcile supplier statements and investigate outstanding balances, missing invoices and disputed items. Monitor and reconcile assigned invoice‑related balance sheet accounts, including GR/IR, Advance Payments, AP Ageing and direct debit transactions. Support audit, compliance and management requests through timely preparation of supporting documents. Perform quality reviews and identify recurring operational or control issues requiring follow‑up. Recommend corrective, preventive or process improvement actions to strengthen operational effectiveness. Systems, Stakeholder Support and Continuous Improvement Serve as a key resource for assigned invoicing processes, providing guidance to stakeholders and supporting consistent application of established requirements and procedures. Coordinate with Procurement, suppliers, Schools, Departments and Centres to resolve invoice‑processing issues. Prepare or update SOPs, work instructions, knowledge articles and user communications following approved changes. Support user training, knowledge sharing and adoption of revised processes. Identify opportunities for process improvement, automation and operational efficiency. Systems Implementation, Projects and Continuous Improvement Serve as the AP Super User for assigned invoice‑processing system enhancements and change requests, coordinating requirements gathering, test planning, UAT execution, defect resolution and implementation‑readiness activities. Develop end‑to‑end UAT scenarios and test scripts, execute testing, validate results and maintain supporting evidence. Document and track defects, operational issues and remediation actions through to resolution or closure. Coordinate assigned implementation‑readiness activities and support approved process improvement, system enhancement and automation initiatives.

Requirements

Diploma or degree in Accountancy, Finance or an equivalent discipline. At least 2 to 3 years of relevant Accounts Payable or knowledge of supplier invoice processing, procure‑to‑pay workflows, invoice reconciliation and payment controls. Working knowledge of SAP, SAP Ariba, ServiceNow or comparable ERP and workflow platforms is preferred. Strong analytical, problem‑solving, communication and stakeholder management skills. Proactive, detail‑oriented and able to work effectively in a dynamic operational environment. Experience supporting system implementation, UAT, process improvement or automation initiatives is preferred.

We regret to inform that only shortlisted candidates will be notified.

Hiring Institution:

NTU A research‑intensive public university, Nanyang Technological University, Singapore (NTU Singapore) has 33,000 undergraduate and postgraduate students in the Engineering, Business, Science, Humanities, Arts, & Social Sciences, and Graduate colleges. It also has a medical school, the Lee Kong Chian School of Medicine, established jointly with Imperial College London. NTU is also home to world‑class autonomous institutes – the National Institute of Education, S Rajaratnam School of International Studies, Earth Observatory of Singapore, and Singapore Centre for Environmental Life Sciences Engineering – and various leading research centres such as the Nanyang Environment & Water Research Institute (NEWRI) and Energy Research Institute @ NTU (ERI@N). Ranked amongst the world’s top universities by QS, NTU has also been named the world’s top young university for the past seven years. The University’s main campus is frequently listed among the Top 15 most beautiful university campuses in the world and has 57 Green Mark‑certified (equivalent to LEED‑certified) buildings, of which 95% are certified Green Mark Platinum. Apart from its main campus, NTU also has a campus in Novena, Singapore’s healthcare district. Under the NTU Smart Campus vision, the University harnesses the power of digital technology and tech‑enabled solutions to support better learning and living experiences, the discovery of new knowledge, and the sustainability of resources.