Assistant Manager, Human Resources

Nanyang Technological University; Singapore; On-site; SGD 42,000 - 72,000; Full time

Job summary

Nanyang Technological University in Singapore is seeking a proactive HR Operations Support to assist HRBPs in managing a broad range of HR matters within designated business units. The role focuses on HR operations support across faculty or research portfolios.

You will handle onboarding/offboarding, HR data accuracy, policy advisory, recruitment administration, performance management support, and HR projects.

Qualifications

• Degree with at least 3 years of HR administration experience.
• Experience in educational/academic or research environments is advantageous.
• Highly attentive to details and able to multitask under tight timelines.
• Strong verbal and written communication with diverse stakeholders.
• Flexible and proactive in resolving queries and challenges.
• Experience using Workday is a plus.

Responsibilities

• Provide advisory support on HR policies and procedures.
• Coordinate onboarding, offboarding, and HR administrative processes for faculty and research staff.
• Manage contract renewals with stakeholders and ensure data accuracy for reports.
• Support end-to-end recruitment, performance management cycles, and HR projects.

Skills

HR administration

Communication skills

Multi-tasking

Attention to detail

Stakeholder management

Adaptability

Education

Bachelor's degree in Human Resources

Tools

Workday

Job description

As a key member of the HR team, you will play an essential role in supporting the HR Business Partner (HRBP) by managing a range of HR matters within the designated business unit(s). The successful candidate may have a focus in supporting HR operations under either the faculty or research portfolio.

HR Operations Support

• Respond to employee inquiries and provide advisory support on HR policies and procedures
• Coordinate onboarding, offboarding, and HR administrative processes for faculty and research staff
• Manage administrative processes for contract renewals in coordination with stakeholders
• Ensure accuracy of HR data and support preparation of reports for decision-making
• Ensure compliance with employment laws, labor regulations, and institutional policies

Recruitment Administration

• Support end-to-end recruitment processes for full-time and contingent roles
• Collaborate with Talent Acquisition and HR Shared Services to ensure timely hiring
• Liaise with external recruitment agencies and manage vendor coordination

Performance Management

• Assist HRBPs during performance management cycles by tracking timelines and consolidating data
• Guide People Managers on performance tools and practices
• Ensure smooth execution of appraisal processes across designated business unit(s)

HR Projects & Engagement

• Collaborate with HRBPs and Centres of Excellence on HR initiatives, including policy reviews and process improvements

Qualifications

• Degree with at least 3 years of experience in human resources administration field.
• Candidates with prior experience of working in an educational / academic/ research environment would have an added advantage
• Highly attentive to details, possess the ability to multi-task and to manage deliverables under tight timelines
• Strong verbal and written communication skills with demonstrated ability to interact effectively with diverse stakeholders
• Flexibility to adapt to changing priorities and evolving HR needs
• Proactive in resolving conflicts, answering queries, and addressing challenges faced by employees in a dynamic academic setting.
• Candidates with prior experience in using Workday system would have an advantage

We regret to inform that only shortlisted candidates will be notified.

Hiring Institution

NTU A research-intensive public university, Nanyang Technological University, Singapore (NTU Singapore) has 33,000 undergraduate and postgraduate students in the Engineering, Business, Science, Humanities, Arts, & Social Sciences, and Graduate colleges. It also has a medical school, the Lee Kong Chian School of Medicine, established jointly with Imperial College London. NTU is also home to world-class autonomous institutes – the National Institute of Education, S Rajaratnam School of International Studies, Earth Observatory of Singapore, and Singapore Centre for Environmental Life Sciences Engineering – and various leading research centres such as the Nanyang Environment & Water Research Institute (NEWRI) and Energy Research Institute @ NTU (ERI@N). Ranked amongst the world’s top universities by QS, NTU has also been named the world’s top young university for the past seven years. The University’s main campus is frequently listed among the Top 15 most beautiful university campuses in the world and has 57 Green Mark-certified (equivalent to LEED-certified) buildings, of which 95% are certified Green Mark Platinum. Apart from its main campus, NTU also has a campus in Novena, Singapore’s healthcare district. Under the NTU Smart Campus vision, the University harnesses the power of digital technology and tech-enabled solutions to support better learning and living experiences, the discovery of new knowledge, and the sustainability of resources.

For more information, visit www.ntu.edu.sg About NIE About RSIS About LKCMedicine About NTUItive