Executive Assistant to Chairman | Multilingual & Travel

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

PERSOL SINGAPORE PTE. LTD. is seeking an experienced Executive Assistant to provide comprehensive support to the Chairman. The role covers calendar management, travel coordination, and liaison with senior stakeholders across regions.

Ideal candidates have a Bachelor’s Degree or Diploma in Business Administration with 5+ years in executive support, strong English and Mandarin capabilities, and meticulous organisation. Occasional travel may be required.

Qualifications

• Bachelor's Degree or Diploma in Business Administration, Management or related discipline.
• At least 5 years of relevant experience in executive support, office management or a similar role.
• Strong verbal and written communication with diverse stakeholders.

Responsibilities

• Provide comprehensive executive, administrative and coordination support to the Chairman to ensure smooth day-to-day operations.
• Manage and coordinate the Chairman’s calendar, appointments, meetings, conferences and business engagements, including scheduling, prioritisation and follow-up actions.
• Act as a key point of contact between the Chairman and internal stakeholders, including senior management and regional offices, as well as external stakeholders such as business partners, clients, financial institutions, service providers and government agencies.
• Organise and coordinate internal and external meetings, management reviews, corporate events, business functions and VIP visits, including logistics, meeting materials and travel arrangements.
• Arrange and manage business travel itineraries, including flight bookings, accommodation, ground transportation, visa applications and travel documentation.
• Prepare, edit and maintain correspondence, reports, presentations, meeting materials and other business documents which in English & Mandarin while ensuring accuracy and confidentiality.
• Support expense management and administrative processes, including claims, reimbursement requests, invoice processing, payment coordination and record maintenance.
• Coordinate with vendors and service providers for office administration, procurement activities, facilities-related matters and operational requirements.
• Assist with the preparation and submission of business-related documentation to external agencies, financial institutions and service providers where required.
• Maintain accurate filing systems, records and documentation while safeguarding confidential and sensitive information.
• Provide administrative support for projects and assignments undertaken by the Chairman and senior management.
• Respond to urgent business matters and provide additional administrative support outside standard working hours when operational requirements arise.
• Perform other ad hoc duties and responsibilities assigned by the Chairman or Management.

Skills

Executive support

Calendar management

Travel coordination

Communication

Mandarin language

Vendor coordination

MS Office

Education

Bachelor's Degree or Diploma in Business Administration or related

Tools

Microsoft Office

PowerPoint

Job description

PERSOL SINGAPORE PTE. LTD. is seeking an experienced Executive Assistant to provide comprehensive support to the Chairman. The role covers calendar management, travel coordination, and liaison with senior stakeholders across regions.

Ideal candidates have a Bachelor’s Degree or Diploma in Business Administration with 5+ years in executive support, strong English and Mandarin capabilities, and meticulous organisation. Occasional travel may be required.