Executive Assistant to Chairman — Travel & Project Support

AVA GLOBAL PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

AVA GLOBAL PTE. LTD. in Singapore seeks an experienced Executive Assistant to the Chairman & CEO.

You will manage calendars, meetings, and travel, prepare documents, and coordinate across business units. Discretion and confidentiality are essential as you support high-level executives. In this role you will liaise with internal teams and external stakeholders, organize records, and prepare briefing materials to aid decision-making.

Qualifications

• Diploma or Bachelor or above in Business Admin, Management, Secretarial or relevant fields.
• Minimum 3 years EA experience, construction industry background preferred.
• Excellent communication & interpersonal skills to liaise with senior management.
• Meticulous, proactive, well-organized and capable of autonomous work.
• Advanced MS Office proficiency (Word/Excel/PPT).

Responsibilities

• Manage the Chairman's calendar, appointments, meetings and travel arrangements.
• Prepare, review, and organize business documents, reports, presentations and correspondence.
• Coordinate meetings, prepare agendas, record action items and follow up on deliverables.
• Support business administration and project coordination across various business units.
• Liaise with internal departments and external stakeholders to ensure timely communication and execution of tasks.
• Maintain accurate records and ensure proper document management and confidentiality.
• Conduct research, compile information, and prepare briefing materials to support business decision-making.
• Manage end-to-end travel arrangements, including flight bookings, hotel accommodations, transportation, and visa applications.
• Ensure travel itineraries are efficiently planned and aligned with business requirements.
• Assist with follow-up on sales enquiries and business correspondence via email.
• Support business development initiatives, occasional business travels to explore potential opportunities may be required (estimated 2 times per month).
• Provide discreet administrative support on personal matters for the Chairman & CEO, including personal scheduling or ad hoc personal errands, with strict confidentiality maintained at all times.
• Perform other executive support duties as assigned by the Chairman & CEO.

Skills

Communication

Interpersonal skills

Organisation

Autonomous work

MS Office

Education

Diploma / Bachelor or above in Business Admin/Management/Secretarial

Tools

MS Office

Job description

AVA GLOBAL PTE. LTD. in Singapore seeks an experienced Executive Assistant to the Chairman & CEO.

You will manage calendars, meetings, and travel, prepare documents, and coordinate across business units. Discretion and confidentiality are essential as you support high-level executives. In this role you will liaise with internal teams and external stakeholders, organize records, and prepare briefing materials to aid decision-making.