Senior Executive Assistant to Managing Director

UNIVERSAL LEAF (ASIA) PTE LTD; Singapore; On-site; SGD 48,000 - 68,000; Full time

Job summary

Universal Corporation in Singapore is seeking an Executive Assistant to support the Managing Director, handling calendars, communications, travel planning, and IT-related tasks to boost organizational effectiveness.

The role requires a Diploma, 3–5 years of admin experience, strong communication, and the ability to work independently. Proficiency in MS Office 365 and SharePoint is preferred to manage documents and collaborate with overseas colleagues.

Qualifications

• Diploma in any discipline
• 3 to 5 years of relevant work experience demonstrating administrative and communication skills
• Self-motivated team player capable of working independently with minimal supervision

Responsibilities

• Manage the Managing Director’s travel schedules and appointments to optimize time and priorities
• Perform general administrative duties to support daily office operations and enhance workflow efficiency
• Communicate professionally with overseas colleagues to facilitate smooth collaboration and information exchange
• Use MS Office 365 and SharePoint to create, organize, and manage documents and data effectively
• Coordinate with external vendors to resolve IT-related service requests, ensuring timely technical support
• Prioritize and manage multiple tasks simultaneously to meet deadlines and deliver quality results
• Demonstrate resourcefulness by proactively identifying and resolving issues to maintain operational continuity
• Maintain strong interpersonal communication with a friendly, confident, and proactive approach to foster teamwork
• Adapt to changing priorities and organize work efficiently to support dynamic business needs

Skills

Communication skills

Organizational skills

Independent working

Education

Diploma in any discipline

Tools

MS Office 365

SharePoint

Job description

Universal Corporation in Singapore is seeking an Executive Assistant to support the Managing Director, handling calendars, communications, travel planning, and IT-related tasks to boost organizational effectiveness.

The role requires a Diploma, 3–5 years of admin experience, strong communication, and the ability to work independently. Proficiency in MS Office 365 and SharePoint is preferred to manage documents and collaborate with overseas colleagues.