Executive Assistant to Managing Director: Ops & Admin

TECHZU ICHICODE PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Techzu is seeking an organized and proactive administrator to support the Managing Director in Singapore. You’ll manage the MD’s calendar, inbox and travel, handle basic bookkeeping and HR paperwork, and keep confidential records organized.

This hands-on role involves exposure to leadership and requires initiative, accuracy and discretion. We provide full training and welcome someone who is comfortable with AI tools like ChatGPT and Microsoft Office or Google Workspace, with a can-do attitude

Qualifications

• Clear, professional English—written and spoken.
• Organised and detail-oriented.
• Resourceful with a can-do attitude.
• Discreet with confidential information.
• Adaptable when priorities change.
• Quick to learn new tools, including AI like ChatGPT.
• Reliable and proactive in following through.
• Proficient with Microsoft Office or Google Workspace.

Responsibilities

• Manage MD's calendar, meetings and inbox, including travel arrangements and materials.
• Take notes, track action items and compile task lists for MD.
• Send reminders and flag potential delays early.
• Check in with teams for status updates and summarize for MD.
• Handle ad-hoc tasks and projects for the MD.
• Process invoices and expense claims; basic bookkeeping data entry.
• Prepare accounts payable for MD approval.
• Prepare HR paperwork: offer letters and employee records.
• Draft internal or client reports and documents.
• Keep confidential documents filed and easily retrievable.
• Monitor office supplies and keep pantry stocked.
• Keep office space organized for meetings and events.

Skills

Organisational skills

Attention to detail

English communication

Discretion

Initiative

AI tools familiarity

Office suite proficiency

Tools

Microsoft Office

Google Workspace

ChatGPT

Job description

Techzu is seeking an organized and proactive administrator to support the Managing Director in Singapore. You’ll manage the MD’s calendar, inbox and travel, handle basic bookkeeping and HR paperwork, and keep confidential records organized.

This hands-on role involves exposure to leadership and requires initiative, accuracy and discretion. We provide full training and welcome someone who is comfortable with AI tools like ChatGPT and Microsoft Office or Google Workspace, with a can-do attitude