Global Executive Assistant – Finance & Travel Ops

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Ambition Group Singapore Pte. Ltd. is seeking a seasoned Executive Assistant to support a senior team in a fast-paced multinational environment.

You will manage complex calendars, coordinate global travel, prepare presentations, and liaise with internal and external stakeholders to ensure smooth operations. Responsibilities include reviewing invoices and expenses, handling confidential information with discretion, and delivering high‑quality documents and reports ahead of meetings.

Qualifications

• Minimum 4-6 years of experience providing executive-level administrative support.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced, high-pressure environment.
• Proven ability to work independently with sound judgment, discretion, and problem-solving capabilities.

Responsibilities

• Provide high-level executive support to the team.
• Manage complex calendars across multiple time zones, including scheduling internal and external meetings, prioritizing commitments, and resolving conflicts.
• Coordinate end-to-end global travel arrangements, including flights, accommodation, ground transportation, visas, and itineraries.
• Manage invoice and expenses checking and processing, including review, documentation, and securing necessary approvals for payment.
• Act as a trusted liaison between executives and internal/external stakeholders.
• Compile presentations, reports, and correspondence in advance of meetings.
• Other ad hoc duties as assigned.

Skills

Executive support

Calendar management

Travel coordination

Invoices & expenses

Stakeholder liaison

Presentation prep

Job description

Ambition Group Singapore Pte. Ltd. is seeking a seasoned Executive Assistant to support a senior team in a fast-paced multinational environment.

You will manage complex calendars, coordinate global travel, prepare presentations, and liaise with internal and external stakeholders to ensure smooth operations. Responsibilities include reviewing invoices and expenses, handling confidential information with discretion, and delivering high‑quality documents and reports ahead of meetings.