Senior Executive Assistant to Chairman

Space Executive Pte. Ltd.; Singapore; In loco; SGD 120.000 - 180.000; Tempo pieno

Descrizione del lavoro

Space Executive Pte. Ltd. seeks a seasoned Senior Executive Assistant, Chief of Staff, or Executive Secretary to support a Chairman, Board Members, or Group CEOs.

This role manages complex priorities, global travel, and high-stakes relationships in a fast-paced, confidential environment. You will guard the executive office, coordinate international engagements, prepare briefs and presentations, and ensure operations run with precision.

Competenze

• Minimum 5–8 years in senior EA/CoS roles supporting chairman or CEOs
• Experience in global MNCs or premium corporate environments preferred
• Excellent professional English; Chinese language skills advantageous
• Proven calendar, travel, board meeting, and event management experience

Mansioni

• Coordinate complex calendars and multi-time-zone engagements
• Organise global travel, visas, flights, accommodations, and agendas
• Prepare and document board meetings, AGM sessions, and executive briefings
• Draft business correspondence, speeches, presentations, and meeting materials
• Translate briefs and communicate with Chinese-speaking stakeholders and partners
• Handle confidential data with integrity and discretion
• Gatekeeper for the executive office, managing relationships with senior leaders
• Anticipate needs and maintain smooth operations under pressure
• Utilise Microsoft Office and corporate platforms and digital calendars
• Track action items and ensure follow-ups across stakeholders

Conoscenze

Executive support

Calendar management

Travel coordination

Stakeholder management

Discretion & confidentiality

Strumenti

Microsoft Word

Excel

PowerPoint

Outlook

Descrizione del lavoro

About the role

We are seeking a highly experienced Senior Executive Assistant, Chief of Staff, or Executive Secretary to provide trusted, high-level support to a Chairman, Board Members, or Group CEOs. This pivotal role will manage complex executive priorities, global travel, board and corporate events, confidential information, and relationships with senior stakeholders. The successful candidate will serve as a proactive gatekeeper and strategic partner, ensuring the executive office operates with precision, discretion, and professionalism.

Key responsibilities

• Manage complex calendars, competing priorities, and international corporate engagements across multiple time zones.

• Coordinate detailed global travel itineraries, including flights, accommodation, visa arrangements, ground transport, and business agendas.

• Organise, prepare, and document board meetings, AGM sessions, executive briefings, and strategic corporate events.

• Draft high-quality business correspondence, executive summaries, confidential speeches, presentations, and meeting materials.

• Translate corporate briefs and facilitate clear communication with Chinese-speaking stakeholders, foreign investors, and international partners.

• Handle highly confidential strategic corporate data, sensitive financial files, and personal affairs with absolute integrity and discretion.

• Act as the primary gatekeeper for the executive office and manage relationships with business leaders, high-net-worth clients, and internal department heads.

• Anticipate executive needs, resolve issues proactively, and maintain smooth operations in a high-pressure environment.

• Use Microsoft Word, Excel, PowerPoint, Outlook, corporate communication platforms, and advanced digital calendar systems effectively.

• Coordinate follow-ups, track action items, and ensure timely completion of priorities across internal and external stakeholders.

What we're looking for

• At least 5 to 8 years of dedicated, hands-on experience as a Senior Executive Assistant, Chief of Staff, or Executive Secretary supporting a Chairman, Board Members, or Group CEOs.

• Experience within global MNCs, premium recruitment consultancies, financial institutions, or highly professional corporate environments is highly preferred.

• Excellent professional English proficiency, both written and verbal, suitable for corporate environments.

• Professional proficiency in English and an additional language (Chinese) for business communication.

• Demonstrated experience managing complex calendars, international travel, board meetings, AGM sessions, and strategic corporate events.

• A proven ability to manage confidential information with discretion, tact, integrity, and corporate diplomacy.

• Exceptional emotional intelligence, interpersonal skills, and confidence when engaging with senior stakeholders.

• Advanced proficiency in the Microsoft Office Suite, corporate communication platforms, and digital calendar systems.

• A proactive, resourceful, solution-oriented mindset with strong organisational, multitasking, and problem-solving abilities.

• Ability to work independently, manage stress, anticipate needs, and maintain accuracy under pressure.