Executive Personal Assistant to Director

Sailglobal; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Sailglobal is seeking an Executive Personal Assistant to oversee comprehensive personal and professional affairs for the Director. You will manage schedules, travel, and lifestyle arrangements across multiple locations and time zones, ensuring seamless execution with discretion and integrity.

The role requires exceptional organization, cross-cultural communication, and willingness to travel internationally frequently.

Qualifications

• Bachelor's degree or above in Business Administration, Hospitality Management, International Relations, or a related field.
• Professional fluency in Mandarin Chinese and English, with strong verbal and written communication skills.
• Previous experience as an Executive Personal Assistant, Private Personal Assistant, Executive Assistant, or in a comparable high-level support position is highly preferred.
• Demonstrated experience in international travel coordination, executive support, and managing complex schedules.
• Excellent organizational, multitasking, problem-solving, and time-management abilities.
• Strong interpersonal skills, professional etiquette, and the ability to interact confidently in formal business and personal settings.
• High level of integrity, discretion, accountability, and attention to detail.
• Flexible and willing to undertake frequent international travel.
• Eligible to obtain a valid US visa and other necessary international travel documentation.

Responsibilities

• Provide comprehensive assistance with the Director's professional commitments and personal affairs.
• Manage daily schedules, appointments, personal engagements, and administrative requirements.
• Proactively anticipate the Director's needs and ensure timely execution of requests.
• Plan and coordinate end-to-end domestic and international travel arrangements.
• Manage flight bookings, accommodation, transportation, itineraries, and travel documentation.
• Ensure smooth travel experiences and promptly address unexpected changes or logistical challenges.
• Coordinate personal arrangements, including dining, accommodation, healthcare appointments, and other lifestyle-related requirements.
• Liaise with relevant service providers and external parties to ensure high-quality service delivery.
• Assist in managing various personal matters across different locations and time zones.
• Facilitate communication between the Director and internal or external stakeholders.
• Coordinate appointments, meetings, and other engagements.
• Handle requests and communicate important information accurately and efficiently in both Mandarin and English.
• Maintain the highest standards of confidentiality regarding personal affairs, business activities, and sensitive information.
• Handle urgent requests and unexpected situations with sound judgment, discretion, and composure.
• Ensure that all assigned responsibilities are executed reliably and professionally.

Skills

Mandarin Chinese & English fluency

Executive support experience

Travel coordination

Scheduling & organization

Education

Bachelor's degree in Business Administration / Hospitality Management / International Relations

Job description

This is a high-trust position involving comprehensive personal affairs management, executive coordination, lifestyle arrangements, and international travel planning. The successful candidate will work closely with the Director, ensuring that both professional commitments and personal requirements are managed seamlessly and efficiently. The role requires exceptional organizational skills, strong cross-cultural communication abilities, and the flexibility to operate in a dynamic, internationally oriented environment.

Key Responsibilities

1. Executive & Personal Affairs Management

• Provide comprehensive assistance with the Director's professional commitments and personal affairs.
• Manage daily schedules, appointments, personal engagements, and administrative requirements.
• Proactively anticipate the Director's needs and ensure timely execution of requests.

2. International Travel & Mobility Coordination

• Plan and coordinate end-to-end domestic and international travel arrangements.
• Manage flight bookings, accommodation, transportation, itineraries, and travel documentation.
• Ensure smooth travel experiences and promptly address unexpected changes or logistical challenges.

3. Lifestyle & Personal Services Coordination

• Coordinate personal arrangements, including dining, accommodation, healthcare appointments, and other lifestyle-related requirements.
• Liaise with relevant service providers and external parties to ensure high-quality service delivery.
• Assist in managing various personal matters across different locations and time zones.

4. Communication & Stakeholder Coordination

• Facilitate communication between the Director and internal or external stakeholders.
• Coordinate appointments, meetings, and other engagements.
• Handle requests and communicate important information accurately and efficiently in both Mandarin and English.

5. Confidentiality & Risk Management

• Maintain the highest standards of confidentiality regarding personal affairs, business activities, and sensitive information.
• Handle urgent requests and unexpected situations with sound judgment, discretion, and composure.
• Ensure that all assigned responsibilities are executed reliably and professionally.

Qualifications & Requirements

• Bachelor's degree or above in Business Administration, Hospitality Management, International Relations, or a related field.
• Professional fluency in Mandarin Chinese and English, with strong verbal and written communication skills.
• Previous experience as an Executive Personal Assistant, Private Personal Assistant, Executive Assistant, or in a comparable high-level support position is highly preferred.
• Demonstrated experience in international travel coordination, executive support, and managing complex schedules.
• Excellent organizational, multitasking, problem-solving, and time-management abilities.
• Strong interpersonal skills, professional etiquette, and the ability to interact confidently in formal business and personal settings.
• High level of integrity, discretion, accountability, and attention to detail.
• Flexible and willing to undertake frequent international travel.
• Eligible to obtain a valid US visa and other necessary international travel documentation.