Personal Assistant to Chairman (Overseas Based)

1M R&D PTE. LTD.; Singapore; Remoto; SGD 60.000 - 120.000; Tempo pieno

Descrizione del lavoro

1M R&D PTE. LTD. seeks a highly organized Personal Assistant to support the Chairman with daily scheduling and international engagements. The role is overseas-based with frequent travel and occasional visits to Singapore.

You will coordinate travel logistics, liaise with Mandarin-speaking stakeholders, and work with a team of PAs to ensure seamless executive support.

Competenze

• 3–5 years of experience as a Personal Assistant, Executive Assistant, or in a similar role supporting senior management.
• Fluency in English and Mandarin (spoken and written) to coordinate with Mandarin-speaking stakeholders.
• Comfortable with frequent international travel (up to 90%) and supporting overseas trips.
• Willingness to work flexible hours including evenings or weekends as per schedule.
• Strong organizational, time-management and discretion.

Mansioni

• Manage and coordinate the Chairman's daily schedule, meetings, appointments, and personal engagements.
• Coordinate meals, transportation, accommodation, and logistics for smooth day-to-day operations.
• Act as liaison between the Chairman and internal or external stakeholders.
• Plan and manage international travel itineraries, including flights, hotels, visas, and documentation.
• Accompany the Chairman on international trips when required and provide on-ground support.
• Maintain organized records of travel plans and important documents, handling confidential information.

Conoscenze

Executive support experience

English & Mandarin proficiency

International travel coordination

Descrizione del lavoro

We are seeking a highly organized and proactive Personal Assistant to support the Chairman in managing daily activities and international engagements.

This is a fast-paced, overseas-based role ( with only occasional return to Singapore ) and it requires frequent international travel. You must have flexibility to work according to the Chairman's schedule. The successful candidate will help ensure the Chairman's professional and personal commitments are well coordinated andexecuted smoothly.

You will work closely with a team of Personal Assistants, with responsibilities rotating depending on travel schedules and operational needs.

Due to frequent coordination with Mandarin-speaking stakeholders during business travel in China, proficiency in English and Mandarin (spoken and written) is required.

Key Responsibilities

Executive Support

• Manage and coordinate the Chairman's daily schedule, including meetings, appointments, and personal engagements.
• Coordinate meals, transportation, accommodation, and other logistics to ensure smooth day-to-day operations.
• Act as a liaison between the Chairman and internal or external stakeholders when required.

Travel & Logistics Management

• Plan and manage international travel itineraries for both business and personal trips.
• Arrange flights, hotel reservations, transportation, visa applications, and other travel documentation.
• Monitor travel plans and proactively manage changes, delays, or schedule adjustments.

Overseas Travel Support

• Accompany the Chairman on international trips when required.
• Provide on-ground coordination and support during travel, including managing schedule changes, meeting arrangements, and logistics.
• Ensure travel arrangements remain efficient and well organized throughout the trip.

Administrative Coordination

• Maintain organized records of travel plans, schedules, and important documents.
• Handle confidential information with professionalism and discretion.
• Coordinate closely with other Personal Assistants to ensure continuity and smooth operational support o ensure continuity and smooth operational support.

Requirements

• Minimum 3-5 years of experience as a Personal Assistant, Executive Assistant, or in a similar role supporting senior management or executives.
• Proficiency in English and Mandarin (spoken and written) to support communication with Mandarin-speaking stakeholders and coordination during frequent business travel in China.
• Comfortable with frequent international travel (up to 90%) and accompanying the Chairman on overseas trips when required.
• Willingness to work flexible hours,including evenings or weekends, depending on the Chairman's schedule and travel arrangements.
• Strong organizational and time-management skill with the ability to manage multiple priorities simultaneously.
• Highly adaptable, proactive, and able to respond effectively to last-minute changes.
• Professional, discreet, and capable of handling confidential matters.
• Strong interpersonal and communication skills.