Executive Assistant

Nicoll Curtin; Singapore; On-site; SGD 67,000 - 100,000; Full time

Job summary

Nicoll Curtin is seeking a highly organized Executive Assistant to support a very senior leader. The role combines executive support, calendar management, meeting preparation, business writing and prioritization of CEO Office priorities.

The successful candidate will handle sensitive information and communicate with senior stakeholders across the region, with a full-time commitment and a fast-paced startup/regional business environment.

Qualifications

• Diploma or degree in Business Administration, Management, Communications or related discipline.
• At least 3 years of experience in executive support or equivalent role.
• Experience supporting senior management, directors or C-suite preferred.
• Strong business-writing skills for executive briefings, presentations or senior-management correspondence.
• Ability to research unfamiliar topics and translate into clear talking points.
• Sound judgement on information communication and escalation for approvals.
• Strong calendar management, organization, prioritization and follow-up skills.
• High level of discretion, integrity and confidentiality.
• Able to anticipate requirements and manage multiple priorities with limited supervision.
• Proficient in Microsoft Outlook, Teams, Word, Excel and PowerPoint.
• Comfortable using AI tools to improve research and admin efficiency.
• Strong written and spoken English.
• Mandarin or Malay communication skills advantageous.

Responsibilities

• Manage executive schedules, meetings, appointments, reminders and business engagements.
• Review meeting requests, resolve scheduling conflicts and ensure sufficient preparation time.
• Coordinate participants, venues, virtual meeting links and supporting materials.
• Prepare agendas, meeting packs, presentations and executive briefing documents.
• Research meeting context, attendees and relevant business matters.
• Draft talking points, opening remarks and anticipated responses.
• Identify sensitive matters that require caution or approval before communication.
• Attend selected meetings and accurately record decisions, owners and deadlines.
• Maintain action and decision trackers and follow up diplomatically on outstanding items.
• Draft and review emails, letters, reports and other business correspondence.
• Act as a professional point of contact for internal teams, partners and external stakeholders.
• Coordinate document circulation, signatures, approvals, version control and confidential filing.
• Support time-sensitive CEO Office projects and other priority assignments.

Skills

Calendar management

Organization

Prioritization

Follow-up

Communication

Education

Bachelor/Diploma in Business Admin/Management/Communications

Tools

Microsoft Outlook

Teams

Word

Excel

PowerPoint

AI tools

Job description

A growing regional technology business is looking for a highly organized and discreet Executive Assistant to support a very senior leader in the business reporting directly to an office manager.

This is a full-time position combining executive support, calendar management, meeting preparation, business writing and follow-up on important CEO Office priorities. The successful candidate must be comfortable handling sensitive information and communicating with senior stakeholders across the region.

Responsibilities

• Manage executive schedules, meetings, appointments, reminders and business engagements.
• Review meeting requests, resolve scheduling conflicts and ensure sufficient preparation time.
• Coordinate participants, venues, virtual meeting links and supporting materials.
• Prepare agendas, meeting packs, presentations and executive briefing documents.
• Research meeting context, attendees and relevant business matters.
• Draft talking points, opening remarks, short speeches and anticipated responses when required.
• Identify sensitive matters that require caution or management approval before being communicated.
• Attend selected meetings and accurately record decisions, action owners and deadlines.
• Maintain action and decision trackers and follow up diplomatically on outstanding items.
• Draft and review emails, letters, reports and other business correspondence.
• Act as a professional point of contact for internal teams, business partners and external stakeholders.
• Coordinate document circulation, signatures, approvals, version control and confidential filing.
• Support time-sensitive CEO Office projects and other priority assignments.

Requirements

• Diploma or degree in Business Administration, Management, Communications or a related discipline.
• At least 3 years of experience in executive support, administration, business coordination, secretarial support or a comparable role.
• Experience supporting senior management, directors, business owners or C-suite executives is preferred.
• Strong business-writing skills with experience preparing executive briefings, presentations or senior-management correspondence.
• Ability to research unfamiliar topics and translate information into clear, practical talking points.
• Sound judgement when deciding what can be communicated, what requires caution and what must be escalated for approval.
• Strong calendar management, organization, prioritization and follow-up skills.
• High level of discretion, integrity and confidentiality.
• Able to anticipate requirements and manage multiple priorities with limited supervision.
• Proficient in Microsoft Outlook, Teams, Word, Excel and PowerPoint.
• Comfortable using relevant digital tools, including AI platforms, to improve research and administrative efficiency.
• Strong written and spoken English.
• Mandarin or Malay communication skills would be advantageous due to regular interaction with regional stakeholders from the Greater China/Malaysia/Indonesia markets.
• Experience working within a fast-paced start-up or regional business would be beneficial.