Senior Executive Assistant & Stakeholder Liaison

RGE Pte Ltd; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

RGE is seeking an experienced Executive Assistant to support senior leadership in Singapore. You will manage calendars, coordinate meetings, and ensure seamless administrative operations to enable strategic decision making.

In this role you will act as a trusted partner, handling confidential information, coordinating travel, preparing briefs, and maintaining well-organised records across physical and digital formats. Strong communication and discretion are essential.

Responsibilities

• Manage complex schedules, business engagements, and priorities for senior leadership, ensuring seamless coordination and effective use of time.
• Serve as a key liaison with business owners, board directors, investors, senior executives, strategic partners, and professional advisers.
• Facilitate stakeholder communications and engagements with professionalism, discretion, and sound judgement.
• Coordinate high-level meetings and business engagements, including scheduling, logistics, agenda planning, and preparation of briefing materials.
• Prepare meeting summaries, track key decisions and action items, and ensure timely follow‑up on outstanding matters.
• Draft and prepare professional correspondence, presentations, reports, and other materials to support business discussions and decision‑making.
• Engage directly with external stakeholders to schedule and coordinate meetings.
• Establish and maintain structured systems for the organisation, classification, archiving, and retrieval of business records across physical and electronic formats.
• Manage meeting notes, correspondence, contracts, and reference materials in accordance with established knowledge management and records governance standards.
• Ensure sensitive documentation is accurately maintained, securely stored, and readily accessible when required.
• Manage travel arrangements, itineraries, and related logistical requirements for senior leadership.
• Oversee incoming communications and prioritise matters requiring executive attention.
• Provide proactive administrative and operational support to ensure the smooth functioning of the office and execution of business activities.

Job description

RGE is seeking an experienced Executive Assistant to support senior leadership in Singapore. You will manage calendars, coordinate meetings, and ensure seamless administrative operations to enable strategic decision making.

In this role you will act as a trusted partner, handling confidential information, coordinating travel, preparing briefs, and maintaining well-organised records across physical and digital formats. Strong communication and discretion are essential.