Senior Executive Assistant, Operations, RHSO (6 months contract)

National University Polyclinics; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A healthcare institution in Singapore is seeking a Senior Executive Assistant to provide administrative support in regional operations. Responsibilities include data entry, inventory management, and handling enquiries. Candidates should possess a diploma and have at least 2 years of relevant experience. Strong organizational and communication skills are essential, along with proficiency in Microsoft Office. This is a 6-month contract position.

Qualifications

• At least 2 years of working experience.
• Able to work on weekends.

Responsibilities

• Data entry, scheduling appointments, and billing of services
• Receive and respond to all enquiries
• Inventory management of consumables and equipment
• Ensure data entry and billing activities are accurate
• Ensure staff receive appropriate access and equipment
• Handle all enquiries professionally
• Ensure adequate consumables and inventory

Skills

Self-motivated

Strong team player

Meticulous

Strong organizational skills

Effective written communication

Effective verbal communication

Education

Diploma in any discipline

Tools

Microsoft Office (PowerPoint, Word, Excel)

Job description

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Senior Executive Assistant, Operations, RHSO (6 months contract)

Job ID: 8303

Job Function: Administration

Institution: National University Health System

Provide administrative support to the regional community operations in leading a healthy lifestyle within the community.

Job Responsibilities

• Data entry, scheduling appointments and billing of services

• Receive and respond to all enquiries

• Inventory management of consumables and equipment

• Ensure data entry and billing activities are promptly and accurately captured in the respective database and/or systems within the stipulated timeline

• Ensure staff receives the appropriate access and equipment on the first day of work

• Ensure all relevant access and equipment are reclaimed / terminated on staff’s last day of work

• Ensure all enquiries are promptly and professionally handled within the stipulated timeline

• Ensure all relevant consumables and inventory are adequate to meet operational needs

• Any other duties assigned

Requirements
• Diploma in any discipline
• At least 2 years of working experience
• Self-motivated and strong team player
• Meticulous and strong organizational skills
• Proficient in Microsoft Office (PowerPoint, Word and Excel)

• Effective written and verbal communication skill
• Able to work on weekends