Senior Executive Assistant & Operations Lead

Esri; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Esri Singapore is seeking an Executive Assistant/Office Manager to support two principals, manage calendars and travel, and ensure smooth operations across facilities. The role emphasizes proactive planning, briefing preparation, and vendor coordination.

The candidate should have a Diploma or Degree in business-related fields and 5+ years in EA/PA and facilities roles, with strong English communication and proficiency in MS Office or Google Workspace.

Qualifications

• Diploma or Degree in Business Administration, Office Management, or related field
• 5+ years of experience in a combined EA/PA and office/facilities management role
• Excellent written and verbal communication skills in English
• Proficiency in Microsoft Office / Google Workspace; familiarity with expense and calendar management tools
• Comfortable managing competing priorities across two principals and occasional department-level requests
• Calm under pressure, comfortable owning ambiguous problems end to end
• Strong judgment and organizational trust sufficient to flag early signals to senior leadership
• Familiarity with government, defense, or enterprise B2B context (preferred)

Responsibilities

• Owns principals' calendars as a strategic asset and prioritizes time
• Prepares pre-reads and briefing materials for meetings
• Resolves facilities issues within SLA and maintains safety/compliance standards
• Reviews and renegotiates vendor contracts annually for cost or service improvements
• Manages client/partner visit experiences and coordinates with event specialists

Skills

Communication skills

Calendar management

Microsoft Office

Google Workspace

Education

Diploma or Degree in Business Administration, Office Management, or related field

Tools

Microsoft Office

Google Workspace

Expense management tools

Calendar management tools

Job description

Esri Singapore is seeking an Executive Assistant/Office Manager to support two principals, manage calendars and travel, and ensure smooth operations across facilities. The role emphasizes proactive planning, briefing preparation, and vendor coordination.

The candidate should have a Diploma or Degree in business-related fields and 5+ years in EA/PA and facilities roles, with strong English communication and proficiency in MS Office or Google Workspace.