Executive Business Admin

Boustead; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Esri Singapore is seeking an Executive Leverage professional to support two principals with strategic calendar management, travel arrangements, and document flow. The role focuses on prioritization, confidentiality, and seamless operations for senior leadership.

The successful candidate will bring 5+ years in an EA/PA and facilities/admin context, strong English communication, and proficiency with Microsoft Office and Google Workspace.

Qualifications

• Diploma or Degree in Business Administration, Office Management, or related field.
• 5+ years of experience in a combined EA/PA and office/facilities management role.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office / Google Workspace; familiarity with expense and calendar management tools.
• Comfortable managing competing priorities across two principals and occasional department-level requests.

Responsibilities

• Owns principals' calendars as a strategic asset and shapes time allocation.
• Eliminates double-bookings and missed prep windows before they reach principals.
• Drives prioritization when CEO's and Regional MD's needs compete for time.
• Assists Heads of Department with occasional travel arrangements without impacting CEO/Regional MD priorities.
• Manages routing, tracking and follow-up of contracts and documents requiring signatures.

Skills

English communication

Prioritization

Calm under pressure

Judgment and trust

Office/calendar management

Education

Diploma or Degree in Business Administration or Office Management

Tools

Microsoft Office

Google Workspace

Job description

About the job

We deliver the best GIS solutions in the world, with the brightest minds on the map.

What are the issues that matter most to you? Climate change, national security, disaster response?

At Esri Singapore and solutions and get an inside look into the real-world challenges that shape our future.

1. We turn problems into opportunities, and that takes two things:
2. The most powerful GIS technology and solutions.

Driven, talented, and passionately curious people.

Here we connect them, and that’s how we achieve incredible things for communities, economies, and for your career.

About the role

Executive Leverage

• Owns both principals' calendars as a strategic asset, actively shaping the mix of time, not just scheduling around requests
• Eliminates double-bookings and missed prep windows before they reach either principal
• Exercises judgment on prioritization when the CEO's and Regional MD's needs compete for time
• Assists Heads of Department with occasional travel arrangements, without letting this secondary support displace CEO/Regional MD priorities
• Manages the routing, tracking, and follow-up of contracts and documents requiring CEO/Regional MD signature, ensuring nothing stalls or gets missed

Decision Readiness

• Delivers pre-reads and briefing materials ahead of meetings as standard practice
• Anticipates information gaps before they become a liability in leadership, client, or government-facing settings
• As familiarity and trust develop over time, flags emerging issues, friction points, or shifts in team sentiment to the CEO or Regional MD, without taking on the authority to act on them directly

Workplace Continuity

• Resolves facilities issues (IT infra, access, environment) within SLA
• Maintains a zero-lapse standard on safety and compliance (fire safety, access control, insurance, licensing)
• Identifies and drives improvements to administrative processes (e.g. filing, procurement requests, travel booking workflows) to reduce friction for the wider team

Vendor & Cost Stewardship

• Owns facilities opex against budget, with variance as a signal to act on
• Proactively reviews and renegotiates vendor contracts annually for cost or service improvement

Stakeholder Experience

• Owns the client/partner visit experience end to end
• Handles ad-hoc requests from Heads of Department without letting this secondary support crowd out CEO/Regional MD priorities
• Provides additional manpower support to Marketing for hosting events on an as-needed basis
• Coordinates with event specialists to ensure logistics are fully handled for visitor and delegation visits

About you

To be successful you will need to bring along:

Qualifications and experience, skills and behaviours

• Diploma or Degree in Business Administration, Office Management, or related field
• 5+ years of experience in a combined EA/PA and office/facilities management role
• Excellent written and verbal communication skills in English
• Proficiency in Microsoft Office / Google Workspace; familiarity with expense and calendar management tools
• Comfortable managing competing priorities across two principals and occasional department-level requests
• Calm under pressure, comfortable owning ambiguous problems end to end
• Strong judgment and organizational trust sufficient to flag early signals to senior leadership
• Familiarity with government, defense, or enterprise B2B context (preferred)

Discover how our values shape our impact, your journey begins with one click here: Our people

For further details or if you have any questions, please contact our Talent Acquisition team by mail at [e-mail] (Ms Fionn Yee)

Please note that Esri Singapore does not accept unsolicited resumes from recruiters or employment agencies.