Executive Assistant & Office Operations Lead

frasers property corporate services pte. ltd.; Singapore; On-site; SGD 45,000 - 89,000; Full time

Job summary

Frasers Property Corporate Services Pte. Ltd. in Singapore is seeking a highly organized Executive Assistant to support a Senior Executive.

You will provide personal secretarial and administrative assistance, manage complex calendars, arrange travel, and prepare reports and presentations in a fast-paced corporate setting. The role requires 5–8 years of senior‑level support, excellent communication, discretion, and proficiency in Microsoft Office.

Qualifications

• Diploma or Bachelor’s degree in a related field (Business Admin, Office Management, Communications).
• 5–8 years of senior‑level executive/administrative support experience.
• Ability to manage multiple priorities and maintain confidentiality in a fast-paced environment.
• Excellent organizational and time management skills with strong attention to detail.
• Strong verbal and written communication; interacts professionally with stakeholders.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Executive, including calendar management, meeting coordination, travel arrangements, expense processing, and memo drafting.
• Manage and maintain familiarity with enterprise systems for invoicing and procurement.
• Coordinate onboarding and offboarding logistics for new hires and departing employees.
• Arrange business travel and ensure timely submission of related claims for approval.
• Handle confidential and sensitive documents with discretion; prepare PowerPoint presentations and visual materials.
• Lead coordination for townhalls, corporate events, and board meetings as required.
• Monitor and maintain office supply inventory to ensure operational efficiency.
• Serve as the first point of contact for inquiries by phone and email with professionalism.
• Plan and execute internal team events such as conferences, team-building activities, and year-end celebrations.
• Perform other ad hoc administrative tasks and projects as assigned by the manager.

Skills

Calendar management

Travel coordination

Meeting coordination

Secretarial support

Administrative support

Communications

Discretion

Multitasking

Team collaboration

Education

Diploma or Bachelor’s degree

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Teams

Job description

Frasers Property Corporate Services Pte. Ltd. in Singapore is seeking a highly organized Executive Assistant to support a Senior Executive.

You will provide personal secretarial and administrative assistance, manage complex calendars, arrange travel, and prepare reports and presentations in a fast-paced corporate setting. The role requires 5–8 years of senior‑level support, excellent communication, discretion, and proficiency in Microsoft Office.