Senior Executive/Assistant Manager (Investment Ops & Admin)

Government Technology Agency (GovTech); Singapore; On-site; SGD 54,000 - 80,000; Full time

Job summary

GovTech, a government agency in Singapore, seeks an organised administrator to support the Investment Division’s day-to-day operations. You will help with reporting, documentation, compliance, governance, liquidity, reconciliations, and trade support in a small team.

The role emphasizes accuracy, initiative, and collaboration with external counterparties and internal stakeholders in an institutional setting. 1–3 years in investment ops is preferred.

Qualifications

• Strong organisational skills with high accuracy in data handling.
• Ability to manage multiple tasks and priorities in a lean team.
• Proactive, resourceful attitude; willingness to learn across admin and ops.

Responsibilities

• Support performance reporting across portfolios and data sources.
• Maintain organised documentation and track key terms and renewals.
• Assist in monitoring portfolio compliance with guidelines.
• Support governance, audit prep, and policy documentation.
• Assist liquidity monitoring and cash flow tracking.
• Help reconcile valuations and transactions with custodians.
• Support settlement tracking and issue resolution with counterparties.
• Liaise with fund managers, custodians, and service providers.
• Assist onboarding of ops systems and document workflows.
• Manage calendars, travel, meetings, and distribution of materials.

Skills

Organisational skills

Attention to detail

Multitasking

Independent work

Communication with counterparties

Job description

What the role is

You will provide operational and administrative support to JTC's Investment Division, ensuring the smooth running of day-to-day investment operations activities and administrative functions. Working within a small, dynamic team, you will support team members across a range of operational tasks including performance reporting, reconciliation, compliance monitoring, and counterparty documentation, as well as administrative coordination. This role is well-suited for someone who is organised, detail-oriented, and keen to develop a working knowledge of investment operations in an institutional setting , while also committed to providing strong administrative support to the team.

What you will be working on

• 1. Performance Reporting Support
  • Assist in the preparation of periodic performance reports across internally managed and externally placed portfolios.
  • Compile and organise data from custodians, fund administrators, and internal systems to support the production of management reporting for senior stakeholders.
  • Help maintain accurate and up-to-date records of portfolio performance data.
• 2. Document Management
  • Maintain a well-organised and up-to-date repository of investment management agreements, subscription agreements, side letters, and other legal and operational documentation.
  • Track key terms, renewal dates, and obligations across counterparty agreements.
  • Assist team members in coordinating the review and execution of documentation with external counsel and counterparties.
• 3. Compliance Monitoring Support
  • Assist in the monitoring of portfolio compliance against investment guidelines and mandate parameters.
  • Help maintain compliance records and tracking logs, and support the preparation of compliance reports for review by senior team members.
  • Flag potential issues for escalation in a timely manner.
• 4. Governance and Audit Support
  • Assist in maintaining and updating operational policies, procedures, and process documentation for the Division.
  • Help track and follow up on audit findings and action items, and support the preparation of materials for internal audit reviews and governance-related meetings.
• 5. Liquidity Management Support
  • Assist in monitoring cash positions and tracking cash flows across the portfolio.
  • Help coordinate the preparation and submission of cash movement instructions to custodians and fund managers, and maintain records of liquidity-related transactions and balances.
• 6. Reconciliation Support
  • Support the reconciliation of portfolio valuations, cash positions, and transaction records against custodian and fund administrator statements.
  • Assist in the investigation and follow-up of discrepancies, escalating issues to senior team members where necessary.
• 7. Securities Settlement and Trade Support
  • Assist with the tracking and confirmation of trades for the internally managed portfolio, including following up on settlement status with custodians and counterparties.
  • Maintain logs of trade instructions and settlement records, and help investigate and resolve routine settlement queries and exceptions under the guidance of senior team members.
• 8. Counterparty Liaison
  • Serve as an operational point of contact for routine queries and correspondence with fund managers' operations teams, custodians, fund administrators, and other service providers.
  • Coordinate follow-ups and ensure timely resolution of operational queries, escalating more complex matters to senior team members as appropriate.
• 9. Technology and Systems Support
  • Assist in the onboarding and implementation of operations and portfolio management systems, including supporting data entry, system testing, and the documentation of workflows and procedures.
  • Coordinate with vendors and internal stakeholders on administrative and logistical aspects of system implementation, and help maintain data accuracy across platforms.
• 10. Administrative Support
  • Manage calendars and coordinate scheduling of meetings, appointments, and engagements for the Division.
  • Coordinate travel arrangements, itineraries, and logistical requirements for official engagements.
  • Support the planning and coordination of meetings, including agenda preparation, logistics and follow-up actions.
  • Collate, organise, and distribute materials, presentations, briefing papers, and reports for meetings.
  • Handle sensitive and confidential information with professionalism and discretion, maintaining accurate records in accordance with organisational policies and governance requirements.

What we are looking for

Up to 3 years of relevant experience in an investment operations or financial services support role.

• Strong organisational skills and attention to detail, with a high degree of accuracy in handling data and documentation.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Ability to work independently and take ownership in a lean team environment, with the initiative to build processes from scratch rather than simply follow established ones.
• Good interpersonal and communication skills, with the ability to manage external counterparties professionally.
• A proactive and resourceful attitude, with a willingness to learn and contribute across both administrative and operational functions.
• Prior exposure to investment operations, fund administration, or financial services will be an advantage.

The Singapore Public Service plays a key role in the economic growth, progress and stability of Singapore by formulating and implementing government policies, as well as providing key public services. Whether you are a fresh graduate joining the workforce or an experienced professional, the Singapore Public Service offers a great variety of job opportunities for you. The work in the Public Service can be broadly categorised into the following sectors: Economic, Social, Security & External Relations, and Administration & Corporate Development. Be part of the team that shapes the future of Singapore.