Senior Executive/Assistant Manager (Investment Ops & Admin)

JTC Corporation; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

JTC Corporation in Singapore is seeking an organised investment operations support professional to assist the Investment Division with day‑to‑day operations and administration.

You will work in a small, dynamic team handling performance reporting, document management, compliance monitoring, governance support, liquidity tracking, and trade settlement coordination. The role emphasizes accuracy, discretion, and proactive process improvement.

Qualifications

• Up to 3 years of relevant experience in investment operations or financial services support.
• Strong organisational skills with high accuracy in data handling.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Provide operational and administrative support to the Investment Division.
• Assist performance reporting across portfolios and data consolidation from custodians and fund admins.
• Maintain and track documentation: investment agreements, side letters, and ancillary materials.
• Support compliance monitoring and record-keeping for governance purposes.
• Assist in audit preparation and respond to review findings as needed.
• Monitor liquidity and cash movements; support settlement tracking with custodians.
• Coordinate and follow up with fund managers and counterparties on queries and actions.
• Onboard and support deployment of new systems and workflows; ensure data accuracy across platforms.
• Manage calendars, travel arrangements, meeting logistics, and distribution of materials.

Skills

Organisation

Attention to detail

Communication

Independent worker

Job description

What the role is:

You will provide operational and administrative support to JTC's Investment Division, ensuring the smooth running of day-to-day investment operations activities and administrative functions.

Working within a small, dynamic team, you will support team members across a range of operational tasks including performance reporting, reconciliation, compliance monitoring, and counterparty documentation, as well as administrative coordination. This role is well-suited for someone who is organised, detail-oriented, and keen to develop a working knowledge of investment operations in an institutional setting , while also committed to providing strong administrative support to the team.

What you will be working on:

1. Performance Reporting Support

• Assist in the preparation of periodic performance reports across internally managed and externally placed portfolios.
• Compile and organise data from custodians, fund administrators, and internal systems to support the production of management reporting for senior stakeholders.
• Help maintain accurate and up-to-date records of portfolio performance data.

2. Document Management

• Maintain a well-organised and up-to-date repository of investment management agreements, subscription agreements, side letters, and other legal and operational documentation.
• Track key terms, renewal dates, and obligations across counterparty agreements.
• Assist team members in coordinating the review and execution of documentation with external counsel and counterparties.

3. Compliance Monitoring Support

• Assist in the monitoring of portfolio compliance against investment guidelines and mandate parameters.
• Help maintain compliance records and tracking logs, and support the preparation of compliance reports for review by senior team members.
• Flag potential issues for escalation in a timely manner.

4. Governance and Audit Support

• Assist in maintaining and updating operational policies, procedures, and process documentation for the Division.
• Help track and follow up on audit findings and action items, and support the preparation of materials for internal audit reviews and governance-related meetings.

5. Liquidity Management Support

• Assist in monitoring cash positions and tracking cash flows across the portfolio.
• Help coordinate the preparation and submission of cash movement instructions to custodians and fund managers, and maintain records of liquidity-related transactions and balances.

6. Reconciliation Support

• Support the reconciliation of portfolio valuations, cash positions, and transaction records against custodian and fund administrator statements.
• Assist in the investigation and follow-up of discrepancies, escalating issues to senior team members where necessary.

7. Securities Settlement and Trade Support

• Assist with the tracking and confirmation of trades for the internally managed portfolio, including following up on settlement status with custodians and counterparties.
• Maintain logs of trade instructions and settlement records, and help investigate and resolve routine settlement queries and exceptions under the guidance of senior team members.

8. Counterparty Liaison

• Serve as an operational point of contact for routine queries and correspondence with fund managers' operations teams, custodians, fund administrators, and other service providers.
• Coordinate follow-ups and ensure timely resolution of operational queries, escalating more complex matters to senior team members as appropriate.

9. Technology and Systems Support

• Assist in the onboarding and implementation of operations and portfolio management systems, including supporting data entry, system testing, and the documentation of workflows and procedures.
• Coordinate with vendors and internal stakeholders on administrative and logistical aspects of system implementation, and help maintain data accuracy across platforms.

10. Administrative Support

• Manage calendars and coordinate scheduling of meetings, appointments, and engagements for the Division.
• Coordinate travel arrangements, itineraries, and logistical requirements for official engagements.
• Support the planning and coordination of meetings, including agenda preparation, logistics and follow-up actions.
• Collate, organise, and distribute materials, presentations, briefing papers, and reports for meetings.
• Handle sensitive and confidential information with professionalism and discretion, maintaining accurate records in accordance with organisational policies and governance requirements.

What we are looking for:

Up to 3 years of relevant experience in an investment operations or financial services support role.

• Strong organisational skills and attention to detail, with a high degree of accuracy in handling data and documentation.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Ability to work independently and take ownership in a lean team environment, with the initiative to build processes from scratch rather than simply follow established ones.
• Good interpersonal and communication skills, with the ability to manage external counterparties professionally.
• A proactive and resourceful attitude, with a willingness to learn and contribute across both administrative and operational functions.
• Prior exposure to investment operations, fund administration, or financial services will be an advantage.

About JTC Corporation

Master planner. Developer. Since its inception in 1968, JTC has played a strategic role in ensuring Singapore stays innovative, dynamic, and sensitive to global manufacturing trends.A government agency under Singapore’s Ministry of Trade and Industry, JTC is paving the way forward for Singapore’s industrial landscape by championing clean, green and smart estates such as one-north, Seletar Aerospace Park, Jurong Innovation District, and Punggol Digital District. It is developing infrastructure, systems and initiatives that bridge cutting-edge technology and human skill to fuel growth.JTC is also bringing businesses and communities together through green spaces, cultivating an environment that is not only sustainable but nurtures ideas shaping the future.