Senior Executive / Assistant Manager, Central Warehouse Distribution

alps pte. ltd.; Singapore; On-site; SGD 39,000 - 56,000; Full time

Job summary

ALPS is seeking a Logistics & Supply Chain professional to manage stock discrepancies, coordinate with 3PL and vendors, and optimize warehouse processes in Singapore. The role requires SAP/S4HANA experience, strong analytics, and a background in warehouse operations.

Diploma/degree in logistics with at least 3 years of relevant experience is preferred. Healthcare/pharma industry exposure is a plus, and proficiency in Excel/Office 365 is essential for data-driven decisions.

Qualifications

• Diploma / Degree in Logistics & Supply Chain with relevant experience.
• Excellent written, interpersonal and oral communication skills.
• Prior experience in warehouse operations and inventory management.
• Strong analytical skills and data-driven decision making.
• Advanced knowledge in Microsoft Excel, Access and Office 365.
• Hands-on experience in S4 HANA, SAP MM module or similar ERP system.
• Good understanding of inventory management techniques.
• Leadership skills and ability to drive improvements.
• Experience in Healthcare/Pharmaceutical industry is a plus.

Responsibilities

• Stock Discrepancy Management across 3PL processes including pick/pack, cycle count, put-away and stock return.
• Liaise with Healthcare Clusters/Strategic Procurement on SKU contracts, CAF, CGH contracts drawdown, and ad hoc PO.
• Issue Scheduling Agreements and scheduling lines to vendors.
• Resolve out-of-stocks and perform stock replenishment from vendors.
• Coordinate with vendors for supplies delivery activities.
• Monitor incoming shipments and report inventory health vs consumption and aging stocks.
• Review cycle count results and conduct periodic audits on 3PL sites.
• Drive continuous improvements for Putaway, Picking & Packing and Stock Return with 3PL to meet service levels.
• Prepare stocktaking and stock adjustment papers for Senior Management approval.
• Perform stock reconciliation between ALPS SAP & WMS; reconcile discrepancies with 3PL, CWD and Clusters.
• Be responsible for new system Set-Up Planning and perform system UAT.
• Support development of SOPs, WI, workflows and training materials.
• Coordinate with vendors for 1-to-1 stock exchanges or credit notes for recalls.
• Publish monthly CWD KPIs in Dashboard.
• Perform other duties as assigned.

Skills

Communication skills

Analytical skills

Leadership

Education

Diploma / Degree in Logistics & Supply Chain

Tools

S4 HANA

SAP MM

Excel

Access

Office 365

Job description

About ALPS

ALPS was set up in 2018 as part of Ministry of Health's (MOH) strategic thrust in delivering value-based supply chain solutions to public healthcare.

As the public healthcare supply chain agency, we design and execute a national level end-to-end supply chain blueprint in partnership with 27 Public Healthcare Institutions (PHIs) in Singapore.

Our employees are key to our excellence – the heartbeat in sustaining our mission, developing new capabilities and re-engineering processes to future-proof Singapore's healthcare supply chain landscape - making it more sustainable and resilient.

Key Responsibilities

1. Responsible for Stock Discrepancy Management, including monitor 3PL processes- Pick & Pack, Cycle count, Put Away & Stock Return processes;
2. Liaise with Healthcare Clusters/ Strategic Procurement team on SKU contracts, CAF, CGH contracts drawdown, adhoc PO;
3. Issue Scheduling Agreement & Scheduling lines to vendors;
4. Resolve OOS (out of stocks) and perform stock replenishment from vendors;
5. Coordinate with ZP & vendor for the supplies delivery activities;
6. Monitor incoming shipments, report on warehouse inventory health status vs consumption and aging stocks;
7. Review the cycle count results and conduct periodic audits on 3PL during cycle count at 3PL permises;
8. Drive and reinforce with 3PL for continous improvements for Putaway, Picking & Packing & Stock Return process with 3PL to achieve high stock accuracy and ensure 3PL meet the service levels set for the Department of Correctional Health (DCH);
9. Prepare Stocktaking and stock adjustment paper for Senior Management's approval;
10. Perform stock reconciliation between ALPS SAP & WMS and reconcile any transactions discrepancies between 3PL, Central Warehouse Distribution (CWD) and Clusters;
11. Be responsible for New system Set-up Planning and perform system UAT;
12. Support in develop and document SOP/Work Instruction (WI), workflows & training materials;
13. Co-ordinate with vendor for 1 to 1 exchange of stocks/ credit note for product recall;
14. Publish monthly CWD KPIs in Dashboard;
15. Perform other duties and responsibilities as assigned;

Job Requirements

1. Diploma / Degree with minimum 3 years of relevant experience in Logistics & Supply Chain
2. Excellent written, interpersonal and oral communication skills
3. Prior experience in warehouse operations and inventory management
4. Strong analytical skills and ability to make data-driven decisions
5. Advance Knowledge in Microsoft office Excel, Access, Office 365
6. Hands on experience in S4 HANA, SAP MM module or similar ERP system
7. Good understanding of inventory management techniques
8. Armed with good leadership skills
9. Experience in Healthcare/ Pharmaceutical industry will be an added advantage

By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your information to potential hiring managers for their consideration. All information will be treated with highest confidentiality.

An exciting career awaits you at ALPS. Join us to embark on a meaningful career that brings value and impact to the population.