Associate Executive, Procurement (Pharmaceutical)

ALPS Group Pte. Ltd.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

ALPS Group Pte. Ltd. is seeking an Associate Executive, Procurement to be based in a PHI in Singapore. You will handle procurement and contract management services within the PHI, coordinating with hospital users and ALPS vendors to support daily patient care operations.

You will work in a team, providing proactive planning, documentation, and administrative support across procurement activities while ensuring compliance with policies and delivering timely supplies.

Qualifications

• Diploma or higher in Supply Chain or related field with at least 2 years of relevant experience, preferably pharma procurement.
• Proficient in Ariba/Sesami and SAP MM modules.
• Sound knowledge of procurement cycle and governance.
• Strong interpersonal and communication skills.

Responsibilities

• Process and produce Tender/Quotation/RFP documentation for purchasing activities.
• Manage department assets including IT equipment and office supplies.
• Coordinate inventory, stationery, furniture, and workstations.
• Liaise with IT, Finance, HR and other PHIs for admin support.
• Provide data collation for MOH reports.
• Forecast drug quantities for national and institutional contracts.
• Source non-formulary drugs from PHIs or vendors.
• Ensure procurement complies with policies and approvals.
• Verify PO details before processing and send approved POs to vendors.
• Monitor stock delivery status and resolve discrepancies.
• Track supplier performance and seek improvements.

Skills

Procurement experience

Interpersonal skills

Communication skills

Education

Diploma/Advanced/Higher/Graduate Diploma in Supply Chain

Tools

Ariba

Sesami

SAP MM

Job description

About ALPS

ALPS - a subsidiary of MOHH, was set up in 2018 as part of Ministry of Health’s (MOH) strategic thrust in delivering value-based supply chain solutions to public healthcare.

As the public healthcare supply chain agency, we design and execute a national level end-to-end supply chain blueprint in partnership with 27 Public Healthcare Institutions (PHIs) in Singapore.

Our employees are key to our excellence – the heartbeat in sustaining our mission, developing new capabilities and re‑engineering processes to future-proof Singapore’s healthcare supply chain landscape – making it more sustainable and resilient.

About The Role

As an Associate Executive, Procurement in ALPS, you will be based in one of the 27 public healthcare institutions (PHI) in Singapore, you will be responsible for the Procurement and Contract Management services within the PHI.Working in a teamyou will provide proactive planning and value add to the procurement category you are in-charge of. You will also communicate closely with hospital users and ALPS vendors to support in the hospital’s daily operations for patients’ care.

Key Responsibilities

• Process and produce Tender/Quotation/RFP documentation for all purchasing activities undertaken by the team, maintain and retrieve related information for evaluation
• Manage department assets such as IT equipment, laptops and desktops, which include managing the order, repair/maintenance logging, disposal and tracking of such assets
• Manage the department's inventory and fulfillment of stationery, office supplies, office furniture and workstations
• Liaise with other departments and other PHIs such as IT, Finance and HR for administrative support duties
• Provide general administration support to the team such data collation for MOH reports
• Provide support in the forecast of drug quantity to purchase for both national contracts and institutional contracts
• Source for non-formulary drugs from other PHIs (on loan or purchase basis) or directly purchase from the vendors
• Ensure that procurement of products are always carried out in a fair and objective manner in compliance with procurement policies
• Verify all purchase documents have approved authorities and correct information indicated before processing Purchase Orders (POs)
• Generate and send out approved PO to vendors
• Create/ delete/ amend PO as and when required
• Trigger stock delivery & monitor stock delivery status and ensure timely delivery of supplies
• Resolve purchase and delivery discrepancies
• Track suppliers' performance through systematic monitoring and constantly looking for better ways to improve suppliers' performance.

Requirements

• Diploma / Advanced / Higher / Graduate Diploma in Supply Chain or related discipline with at least 2 years of relevant experience, preferably with experience in pharma procurement.
• Proficient in Ariba/Sesami and SAP MM modules.
• Sound knowledge of procurement cycle and governance.
• Strong interpersonal and communication skills.

By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your information to potential hiring managers for their consideration. All information will be treated with highest confidentiality.

Only shortlisted candidates would be notified