Senior Executive Assistant, HR Shared Services (Payment Team) - #HJZ

RECRUIT EXPRESS PTE LTD; Singapore; Hybrid; SGD 40,000 - 60,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD in Singapore is seeking a Senior Executive Assistant to support the Payment Team by handling HR-related payments and reimbursements. The role emphasizes data accuracy, documentation management and coordination with internal stakeholders to ensure smooth HR operations.

This position is suitable for candidates with HR administration, payroll, finance operations or shared services experience who are comfortable handling payment processes and related documentation.

Qualifications

• Min Diploma or Degree in Human Resource or relevant fields.
• Prior experience in hands-on HR administration, payroll, payment processing, finance operations or shared services.
• Good attention to detail and accuracy when handling data and documentation.

Responsibilities

• Process HR-related payments accurately and in a timely manner, including payments, reimbursements, manpower billing and honorarium for assigned NUHS institutions and departments.
• Perform data entry and updates in relevant HR and payment systems, ensuring accuracy and completeness of records.
• Review and verify supporting documents prior to processing, and follow up or escalated discrepancies where necessary.
• Maintain proper filing and documentation of HR payment-related records in accordance with established procedures.
• Ensure all HR processing activities comply with relevant policies, guidelines and legislative requirements.
• Monitor assigned cases and transactions to ensure service standards and processing timelines are met.
• Liaise with internal teams, administrators and external stakeholders to obtain missing information, clarify discrepancies and facilitate timely processing.
• Support day-to-day HR operations and administrative activities, including ad hoc tasks and projects as assigned.

Job description

About the Role

Join the HR Shared Services team as a Senior Executive Assistant supporting the Payment Team! You will be responsible for processing HR-related payments and reimbursements, maintaining accurate records, and coordinating with internal stakeholders to ensure smooth and timely HR operations.

This role is well suited for candidates with HR administration, payroll, finance administration or shared services experience who are comfortable working with data, documentation and payment-related processes.

Job Responsibilities

• Process HR-related payments accurately and in a timely manner, including payments, reimbursements, manpower billing and honorarium for assigned NUHS institutions and departments.

• Perform data entry and updates in relevant HR and payment systems, ensuring accuracy and completeness of records.

• Review and verify supporting documents prior to processing, and follow up or escalated discrepancies where necessary.

• Maintain proper filing and documentation of HR payment-related records in accordance with established procedures.

• Ensure all HR processing activities comply with relevant policies, guidelines and legislative requirements.

• Monitor assigned cases and transactions to ensure service standards and processing timelines are met.

• Liaise with internal teams, administrators and external stakeholders to obtain missing information, clarify discrepancies and facilitate timely processing.

• Support day-to-day HR operations and administrative activities, including ad hoc tasks and projects as assigned.

Requirements

• Min Diploma or Degree in Human Resource or relevant fields

• Prior experience in hands-on HR administration, payroll, payment processing, finance operations or shared services

• Good attention to detail and accuracy when handling data and documentation.