Executive Admin & Travel Operations Lead

Digital Agency Jobs; Singapore; Hybrid; SGD 42,000 - 60,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

VML in Singapore seeks an experienced Admin Executive to deliver high-level administrative support in a fast-paced, collaborative environment. You will manage travel, expenses, approvals, courier services, and events, while upholding compliance and confidentiality.

The role requires 4–5 years of admin experience, strong MS Office skills, and excellent English communication. The position supports a hybrid work model with regular office presence and interview process discussions.

Qualifications

• At least 4–5 years of experience providing administrative support to a team.
• Agency experience preferred but not essential.
• Strategic, confident problem-solver who can lead projects with senior executives.
• Highly organised, adaptable, resilient and mature under pressure.
• Resourceful and calm under pressure, able to resolve issues promptly and effectively.
• Strong proficiency in Microsoft Office.
• Team player with strong interpersonal and collaboration skills.
• Excellent listening and written/spoken English.

Responsibilities

• Manage travel bookings for the team and coordinate schedules.
• Handle expense claims and audit travel-related expenses.
• Act as online approver for team travel bookings and obtain approvals.
• Coordinate local and overseas courier services.
• Prepare travel itineraries, agendas and expense reports.
• Ensure visa applications, flights, car bookings, hotels and restaurants are arranged.
• Adhere to company compliance standards and policies.
• Organise and run company-wide events and offsite meetings.
• Maintain confidentiality and handle sensitive information.
• Provide administrative support to help team achieve objectives.
• Undertake ad hoc tasks as needed.

Skills

Administrative support

Organisational skills

Microsoft Office

Communication skills

Team player

Tools

Microsoft Office Suite

Job description

VML in Singapore seeks an experienced Admin Executive to deliver high-level administrative support in a fast-paced, collaborative environment. You will manage travel, expenses, approvals, courier services, and events, while upholding compliance and confidentiality.

The role requires 4–5 years of admin experience, strong MS Office skills, and excellent English communication. The position supports a hybrid work model with regular office presence and interview process discussions.