Senior Executive Assistant — Client Onboarding & Logistics

Next Frontier Capital; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

J.P. Morgan in Singapore is seeking an Executive Administrative Assistant to provide high-touch administrative and operational support to senior leaders, managing complex calendars, travel, and correspondence with discretion.

You will coordinate across time zones, prepare meeting materials, handle invoices, and partner with a broad assistant community to ensure seamless day-to-day operations and superior experiences for internal partners and external visitors.

Qualifications

• Minimum 4 years of administrative or executive assistant experience.
• Polytechnic diploma in Business & Administration or equivalent.
• Experience supporting senior leaders with complex scheduling and logistics.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication with senior stakeholders.
• Excellent organizational skills with meticulous attention to detail.
• Experience arranging domestic and international travel and itineraries.
• Experience processing invoices and expense claims.
• Ability to work independently with limited supervision.
• Proficiency with common productivity tools.

Responsibilities

• Manage complex and frequently changing calendars, prioritizing urgent requests and scheduling across multiple time zones
• Coordinate internal and external meetings and conference calls, including rooms, virtual meeting details, and attendee logistics
• Prepare and distribute meeting materials, track action items, and follow up to ensure timely completion
• Arrange domestic and international travel, including flights, hotels, ground transportation, and required travel documentation
• Produce accurate itineraries and ensure travelers receive clear, timely plans and updates
• Provide professional phone and in-office visitor support, resolving or routing requests promptly and appropriately
• Review, prioritize, and respond to incoming correspondence with sound judgment and attention to detail
• Process invoices and submit travel and entertainment expense claims in accordance with required approvals and controls
• Maintain accurate records and support compliance-related processes, including documentation and audit-ready tracking
• Coordinate logistics for client meetings, team events, and visits from senior colleagues, partnering with relevant internal teams as needed
• Provide general office support and backup coverage for other assistants, including overflow support and special projects

Skills

Executive support

Calendar management

Time zone coordination

Confidentiality

Professional communication

Education

Polytechnic diploma in Business & Administration

Tools

Email

Calendar

Document creation

Video conferencing

Job description

J.P. Morgan in Singapore is seeking an Executive Administrative Assistant to provide high-touch administrative and operational support to senior leaders, managing complex calendars, travel, and correspondence with discretion.

You will coordinate across time zones, prepare meeting materials, handle invoices, and partner with a broad assistant community to ensure seamless day-to-day operations and superior experiences for internal partners and external visitors.