Strategic HR Executive Assistant

JPMorgan Chase & Co.; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

JPMorgan Chase & Co. in Singapore is seeking an experienced Executive Assistant for the Human Resources team. You will manage complex calendars, coordinate travel, prepare reports, and handle confidential information with tact and professionalism.

The role requires strong communication, meticulous attention to detail, and the ability to work across senior executives in a fast-paced environment. Hybrid scheduling may apply in a dynamic corporate setting.

Qualifications

• Bachelor's degree or equivalent.
• Minimum of 5 years of experience in an Executive Administrative Assistant role within financial institutions.
• Experience in calendar management.
• Strong problem-solving ability.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Knowledge of general office procedures (e.g., scheduling, expenses, calendar).
• Excellent telephone etiquette.
• Superior oral and written communication skills.
• Tact and good judgment in confidential situations and proven experience interacting with senior management.
• Ability to adapt procedures, processes, and techniques to complete assignments.

Responsibilities

• Manage and handle complex and detailed calendars, addressing multiple and/or urgent meeting conflicts, and setting up meetings and conference calls, both internally and externally.
• Operate effectively in a fast-paced, ever-changing environment, managing multiple priorities with a calm, professional, and proactive attitude.
• Answer phones professionally, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner.
• Coordinate travel arrangements (air, hotel accommodations, and ground transportation); prepare detailed itineraries, required travel visas/documents, and ensure accuracy and timely delivery of plans/tickets to travelers.
• Process invoices and T&E expense claims promptly. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures.
• Assist with setting up meetings and preparing, circulating, and tracking meeting agendas, materials, and follow-up actions.
• Maintain key HR activities calendars and schedules, ensuring effective coordination of meetings, events, leadership visits, and critical deadlines.
• Create and format PowerPoint presentations, reports, and other presentation materials as required.
• Support HR projects, communications, events, and other administrative initiatives across Singapore HR.
• Assist with overflow work, special projects, assistant back-up coverage, and day-to-day operational requirements.
• Provide general administrative support for Singapore HR and take on additional responsibilities as required.

Skills

Calendar management

Problem-solving

Interpersonal skills

Telephone etiquette

Oral and written communication

Discretion and confidentiality

Adaptability

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

JPMorgan Chase & Co. in Singapore is seeking an experienced Executive Assistant for the Human Resources team. You will manage complex calendars, coordinate travel, prepare reports, and handle confidential information with tact and professionalism.

The role requires strong communication, meticulous attention to detail, and the ability to work across senior executives in a fast-paced environment. Hybrid scheduling may apply in a dynamic corporate setting.