Executive Personal Assistant & Calendar Manager

J.S.W; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

J.S.W in Singapore is seeking an organized Administrative/Secretarial professional to streamline daily schedules and communications. The role requires coordinating complex calendars, screening inquiries, and arranging travel for executives.

The ideal candidate will have strong interpersonal skills, proficiency in Microsoft Office, and an ability to manage multiple tasks in a fast-paced office environment.

Qualifications

• Good interpersonal skills and empathy.
• Required Skill(s): Microsoft Office, Good organisational skills, Good with windows applications.
• Preferably Entry level specialized in Secretarial/Executive/Receptionist/Front Desk/Hospitality & Personal Assistant or equivalent.

Responsibilities

• Unified Calendar Management: Synchronise and manage the schedules for both professionals to prevent double-booking, especially for high-priority client consultations and property viewings.
• Communication Gateway: Act as the primary point of contact, screening calls and managing email inboxes for both roles to ensure timely responses to urgent inquiries.
• Travel & Logistics: Coordinate travel arrangements, including transport, hotel bookings, and detailed itineraries for business trips or site visits.
• Administrative Operations: Maintain digital and physical filing systems, process business expenses, and manage office supplies.
• Any other duties as designated

Skills

Microsoft Office

Organisational skills

Windows applications

Education

Secretarial/Executive/Receptionist/Front Desk/Hospitality & Personal Assistant

Job description

J.S.W in Singapore is seeking an organized Administrative/Secretarial professional to streamline daily schedules and communications. The role requires coordinating complex calendars, screening inquiries, and arranging travel for executives.

The ideal candidate will have strong interpersonal skills, proficiency in Microsoft Office, and an ability to manage multiple tasks in a fast-paced office environment.