Senior Associate/ Associate - Corporate Secretarial

ascentium business services pte. ltd.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

ASCENTIUM BUSINESS SERVICES PTE. LTD. in Singapore seeks a corporate secretarial professional to manage a portfolio of clients, including listed entities, ensuring compliance with the Companies Act, ACRA, SGX Rules, and other regulatory frameworks.

You will handle minutes, resolutions, annual filings, and governance materials, draft announcements, and support stakeholders while balancing deadlines and attention to detail.

Qualifications

• 2–4 years of corporate secretarial experience; listed company experience preferred.
• Pursuing or holding ICSA/CSIS/CGI qualification is an advantage.
• Proficient in corporate secretarial documentation, filings, and regulatory platforms (BizFile+, SGXNet).
• Knowledge of Singapore Companies Act, ACRA requirements, and corporate governance; SGX Listing Rules experience preferred.

Responsibilities

• Incorporate new companies, register foreign branches, and handle striking-off procedures.
• Prepare directors' and shareholders' resolutions, AGM/EGM materials, and maintain statutory registers.
• Ensure timely filing of annual returns and other statutory documents with ACRA.
• Draft and release announcements via SGXNET and prepare Board/Committee meeting materials.
• Attend meetings and perform accurate minute-taking

Skills

Attention to detail

Written and verbal communication

Deadline management

Team collaboration

Education

ICSA/CSIS/CGI qualification

Tools

BizFile+

SGXNet

Job description

The successful candidate will work with the team in managing a portfolio of clients, including SGX-listed entities, ensuring compliance with statutory requirements under the Singapore Companies Act, SGX Listing Rules, and other regulatory frameworks. This role involves handling complex corporate secretarial tasks, advisory services, and supporting governance for listed companies.

Responsibilities

• Incorporate new companies, register foreign branches, and handle striking-off procedures.
• Prepare directors' and shareholders' resolutions, AGM/EGM materials, and maintain statutory registers.
• Ensure timely filing of annual returns and other statutory documents with ACRA.
• Draft and release announcements via SGXNET and prepare Board/Committee meeting materials.
• Attend meetings and perform accurate minute-taking

Requirements

• Minimum 2-4 years of corporate secretarial experience; listed company experience preferred.
• Pursuing or holding ICSA/CSIS/CGI qualification is an advantage.
• Proficient in corporate secretarial documentation, filings, and regulatory platforms (BizFile+, SGXNet).
• Knowledge of Singapore Companies Act, ACRA requirements, and corporate governance; SGX Listing Rules experience preferred.
• Strong attention to detail, organisational skills, and ability to manage multiple deadlines.
• Excellent written and verbal communication; professional judgment and discretion.
• Proactive, solution-oriented, and able to work independently or in a team.
• Proficiency in MS Office; familiarity with board portal or entity management systems is an advantage.

We are committed to fair and merit-based employment practices. All applications will be assessed based on skills, experience, and organisational fit. We welcome all applicants and do not discriminate on the basis of age, race, religion, gender, marital status, family responsibilities, or any other protected characteristic in accordance with the Tripartite Guidelines and Singapore law.