(Senior) Assistant Manager, Development Office (Project Management Office)

National University Polyclinics; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A leading healthcare institution in Singapore is seeking a PMO Executive to provide comprehensive administrative and operational support to their redevelopment team. The ideal candidate will have a degree in Business Administration, at least 3 years of experience in project coordination, and strong skills in Microsoft Office Suite. Responsibilities include coordinating meetings, managing procurement processes, and facilitating communication across stakeholders. This role requires excellent organizational abilities and the capacity to thrive in a dynamic environment.

Qualifications

• Minimum 3 years' experience in administrative or project coordination roles.
• Prior exposure to healthcare redevelopment or infrastructure projects is advantageous.
• Ability to manage competing priorities in a fast-paced environment.

Responsibilities

• Coordinate calendars and logistics for redevelopment engagements.
• Organise departmental events, workshops, and meetings.
• Manage procurement processes ensuring compliance with policies.
• Act as the Redevelopment Data Protection Officer representative.
• Prepare redevelopment reports and manage communications.

Skills

Organisational skills

Communication skills

Stakeholder engagement

Proficiency in Microsoft Office Suite

Problem-solving

Attention to detail

Education

Diploma or Degree in Business Administration or Project Management

Tools

Microsoft Office Suite

SharePoint

OneDrive

Job description

Job ID: 8768

Job Function: Administration

Institution: National University Hospital

Job Purpose

The PMO Executive will provide comprehensive administrative, operational, and coordination support to the hospital’s redevelopment team. This role ensures smooth day-to-day operations of the Project Management Office, supports procurement and HR processes specific to redevelopment, manages documentation and reporting, and facilitates effective communication across stakeholders including internal teams, external consultants, and government authorities.

Primary Job Responsibilities

• Coordinate calendars, appointments, and logistics for redevelopment-related engagements, including Hospital Planning Committee (HPC), Hospital Planning Technical Committee (HPTC), Steering Committees, Planning Workgroups, and external stakeholders.
• Organise and support departmental events, workshops, and meetings.
• Manage procurement processes for redevelopment-related activities (e.g., meetings, events, small-value purchases), ensuring compliance with institutional policies.
• Maintain and update templates, policies, and reference materials used by the redevelopment team. Oversee version control and ensure consistency across key departmental submissions (e.g., strategic reports, policy documents).
• Act as the Redevelopment Data Protection Officer (DPO) representative, ensuring adherence to PDPA and institutional data governance policies.
• Support the preparation of regular redevelopment reports, including NUHS Group Workplan updates, progress dashboards, and milestone summaries.
• Serve as a central point of contact for internal and external communications related to the redevelopment programme. Manage departmental intranet page and lead the preparation of departmental/institutional communications, including newsletters, announcements, and project updates.
• Serve as Workspace-in-Charge for designated redevelopment offices.
• Facilitate onboarding and offboarding processes for staff and partners involved in the redevelopment project, including access card issuance (e.g., office access), workstation assignment, and system access provisioning.

Secondary Job Responsibilities

• Ad-hoc projects as assigned by Director, Development Office.

Job Requirements

• Diploma or Degree in Business Administration, Project Management, or a related discipline.
• Minimum 3 years’ experience in administrative or project coordination roles; prior exposure to healthcare redevelopment or infrastructure projects is advantageous.
• Proficiency in Microsoft Office Suite and document management platforms (e.g., SharePoint, OneDrive).
• Strong organisational, communication, and stakeholder engagement skills.
• Ability to manage competing priorities in a dynamic, fast-paced environment.
• Detail‑oriented with strong record‑keeping discipline.
• Proactive in anticipating needs and resolving issues.
• Collaborative and able to work effectively with multidisciplinary teams.