Senior Adminstrative Assistant (6 months)

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 45,000 - 69,000; Full time

Job summary

Home Nursing Foundation (HNF) is seeking an experienced Accounts Payable specialist to process donations and supplier payments. You will collate invoices, manage supporting documents, and assist with the eProcurement system rollout.

The role requires a Diploma in Accountancy with 5+ years in AP, proficiency in Microsoft Office, and knowledge of NAV/Navision is a plus. You will thrive in a team-oriented environment with attention to detail and integrity.

Qualifications

• Diploma in Accountancy with at least 5 years of relevant Accounts Payable experience.
• Proficient in Microsoft Office applications including Excel, Word and PowerPoint.
• Knowledge of Microsoft Dynamics NAV/Navision will be an advantage.
• Able to multitask with strong attention to detail.
• Knowledge and experience in using an eProcurement system will be an advantage.

Responsibilities

• Process credit card donations from donation mailers by accurately keying in credit card details and donation amounts into the payment terminal.
• Process cheque donations, including preparing cheque deposit slips.
• Accompany a CPD colleague to Wellness Centre to witness the collection of donations from donation boxes.
• Assist the Senior Executive in collating invoices, purchase orders, approved requisitions, quotations and other supporting documents required for payment processing.
• File and maintain complete supporting documents in the respective vendor folders.
• Liaise with relevant users to follow up on outstanding documents required for payment processing.
• Participate in the planning and implementation of the eProcurement system.

Skills

Attention to detail

Multitasking

Team player

Education

Diploma in Accountancy with at least 5 years of relevant Accounts Payable experience

Tools

Microsoft Office (Excel, Word, PowerPoint)

Microsoft Dynamics NAV/Navision

Job description

COMPANY DESCRIPTION

Founded in 1976, Home Nursing Foundation (HNF) is a leading charity that provides home healthcare services in Singapore, regardless of our patients' ability to pay. Dedicated to all-round support for our patients, HNF delivers comprehensive care programmes to look after patients' emotional well-being and healthcare needs.

Our HNF Wellness Day Care & Rehabilitation Centres offer an array of social activities, social support and holistic healthcare services to help our elderly stay independent in their own community.

RESPONSIBILITIES

Donations

• Process credit card donations from donation mailers by accurately keying in credit card details and donation amounts into the payment terminal.
• Process cheque donations, including preparing cheque deposit slips.
• Accompany a CPD colleague to Wellness Centre to witness the collection of donations from donation boxes.

Payments and Accounts Payable

• Assist the Senior Executive in collating invoices, purchase orders, approved requisitions, quotations and other supporting documents required for payment processing.
• File and maintain complete supporting documents in the respective vendor folders.
• Liaise with relevant users to follow up on outstanding documents required for payment processing.

Systems and Projects

• Participate in the planning and implementation of the eProcurement system.

QUALIFICATIONS

• Diploma in Accountancy with at least 5 years of relevant Accounts Payable experience

OTHER INFORMATION

• A person of integrity who upholds professionalism, exercises prudence, works well in a team and possesses a positive attitude.
• Proficient in Microsoft Office applications, including Excel, Word and PowerPoint.
• Knowledge of Microsoft Dynamics NAV/Navision will be an advantage.
• Able to multitask with strong attention to detail.
• Knowledge and experience in using an eProcurement system will be an advantage.