Administrative Associate, Operations

NTUC Health Co-operative Limited; Singapore; On-site; SGD 28,000 - 44,000; Full time

Job summary

NTUC Health Co-operative Limited in Singapore invites applications for an Administrative Associate, Operations. You will support the Operations Team with invoices, reporting, store and security tasks at Pasir Ris Nursing Home.

The role requires 2–3 years in administration, O-level or diploma, and familiarity with SAP and Google Workspace. You will maintain records, assist reception and inquiries, and help manage vendor relationships and contract renewals.

Qualifications

• Min O Level; Diploma preferred.
• 2–3 years of administrative experience.
• Experience with SAP is an added advantage.
• IT savvy with knowledge of G Suite applications (Gmail, Docs, Sheets, Slides, Calendar).

Responsibilities

• Process invoices and collate reports for Operations.
• Support store inventory management of medical and non‑medical supplies.
• Handle SAP transactions and contract scheduling activities.
• Assist with reception, triage, and inquiry lines.
• Maintain resident, visitor, and staff records in the database.
• Support executive/Operations manager in reports and improvement projects.

Skills

Administrative experience

SAP knowledge

G Suite

Organizational skills

Interpersonal skills

Independent worker

Education

O Level

Diploma preferred

Tools

SAP

G Suite

Job description

Administrative Associate, Operations

About Us

NTUC Health Co-operative Limited (NTUC Health) is an NTUC enterprise that provides a comprehensive and integrated suite of quality and accessible health and eldercare services to meet the growing needs of families and their dependents. Building on close to three decades of experience and expertise, NTUC Health is among the largest providers of active ageing, senior day care, nursing home, and home personal care services in Singapore. We also serve vulnerable seniors in selected areas in Singapore through Community Case Management Services (CCMS), CREST mental health support, and a sheltered senior group home. In addition, we run a family medicine clinic.

Our purpose is to achieve ‘health for life’; enabling healthy and fulfilling years by being a trusted partner of seniors and their families in our community.

For more information, please visitntuchealth.sg or follow us on Facebook, Instagram, and LinkedIn.
Services: Senior Day Care | Home Care | Nursing Home | Active Ageing and Senior Fitness | Rehabilitation and Physiotherapy | Family Medicine

Community Support: CCMS (Community Case Management Services) | CREST (Community Resource, Engagement and Support Team) | Henderson Home

Job Description

As an Administrative Associate, you will provide administrative support to the Operations Team in areas such as processing invoices, collating reports, etc.

Store Management

• Support the store team in inventory management of medical and non-medical supplies
• Support SAP transactions (i.e. raising contract POs, monitoring scheduling agreement, goods receipt, issue, and any other ad hoc transactions)

Security

• Support any fire emergencies and be familiar with the fire alarm protection system
• Support in maintaining the database of residents, visitors, and staff in the visitor management system

Administrative

• Assist the team with reception, triage duties, and managing inquiry lines as required
• Perform all administrative duties assigned by Operations Department
• Verify Invoices for the issue of payments
• Monitor the schedule of contracts (preventive maintenance) and activate the renewal process when due
• Support the Executive / Operations manager in reports and improvement projects
• Provide analytical reports on statistics/data collected by the department
• Support the team in supplier and vendor management
• Maintain staff records in the database for all outsourced service vendors for contact tracing purposes

Others

• Any other duties as assigned by supervisors

Job Description (Continued)

Qualification

• Min O Level, preferably Diploma qualifications
• 2-3 years of administrative experience
• Experience in SAP system is an added advantage
• IT savvy and knowledge of G Suite applications. (eg, Google mail, docs, sheets, slides, calendar)
• Possess organizational skills and am able to work well under pressure
• Ability to maintain confidential information and possess a high level of integrity
• Team player with good interpersonal and negotiating skills
• Ability to work independently and deliver under a tight timeline

Other Information

Location: Pasir Ris Nursing Home