Senior Administrator (Project Admin) (Ref 26593) at Jobline Resources Pte Ltd

Jobline Resources Pte Ltd; Singapore; On-site; SGD 36,000 - 42,000; Full time

Job summary

Jobline Resources Pte Ltd in Singapore is seeking a Senior Administrator (Project Admin) to support project governance, validation, and reporting. This full-time, on-site role involves coordinating with project managers, maintaining documentation trails, and delivering regular validation progress reports.

Shortlisted candidates will be offered a 3 months agency contract employment. Strong Excel skills and attention to detail are essential for success in this position.

Qualifications

• Degree or diploma in business administration or related field.
• Experience in project administration, data validation, governance, or reporting preferred.
• Strong attention to detail and ability to reconcile information across sources.
• Proficient in Excel with lookups and PivotTables.

Responsibilities

• Review project completion dates and verify against supporting documents.
• Identify missing or inconsistent information and follow up with Project Managers.
• Follow up when documents are missing or insufficient for validation.
• Record validated documents to maintain an auditable trail.
• Maintain a tracker of completed checks, actions, discrepancies and status.
• Escalate overdue matters to the reporting manager.
• Prepare regular management reports on validation progress and data quality.

Skills

Data validation

Governance

Audit support

Management reporting

Attention to detail

Communication

Education

Degree / Diploma in Business Administration

Tools

Microsoft Excel

Microsoft Scheduler

Job description

Senior Administrator (Project Admin) (Ref 26593) at Jobline Resources Pte Ltd in SG. This Full time on site position offers great opportunities for career growth.

Responsibilities

• Review planned and actual project completion dates and verify their accuracy against relevant supporting documents.
• Identify missing or inconsistent information and follow up with Project Managers to update or clarify the relevant records.
• Follow up with Project Managers when supporting documents are missing, inaccessible or insufficient for validation.
• Record the documents sighted and validation results to maintain a complete, traceable and auditable evidence trail.
• Maintain an up-to-date tracker of completed checks, outstanding actions, discrepancies and follow-up status.
• Escalate overdue or unresolved matters to the reporting manager for further action.
• Prepare regular management reports on validation progress, outstanding items, key exceptions and data-quality concerns.

Requirements

• Degree / Diploma in Business Administration, Information Systems, Project Management, Accounting or a related discipline.
• Experience in project administration, data validation, governance, audit support or management reporting is preferred.
• Meticulous, strong attention to detail and ability to reconcile information across multiple sources.
• Good in Microsoft Excel, including data filtering, lookups and PivotTables.
• Experience in Microsoft Scheduler is an advantage.
• Comfortable working with internal systems, project records and document repositories.
• Good written and verbal communication skills, with the ability to follow up professionally with Project Managers.
• Able to work independently, manage multiple outstanding actions and meet reporting timelines.

Shortlisted candidates will be offered a 3 months agency contract employment.

Licence no: 12C6060

Pay: Up to $3,800.00 per month

Work Location: In person