Project Administrator

PCS SECURITY PRIVATE LIMITED; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

PCS SECURITY PRIVATE LIMITED in Singapore is looking for a detail-oriented Project Administrative Assistant to support the project teams. You will handle documentation, filing, and distribution of contracts and progress reports, with an emphasis on accuracy and timeliness.

The role requires coordinating schedules, flagging risks, processing purchase orders, reconciling invoices, and communicating across vendors and stakeholders to keep projects on track while ensuring compliance with company

Qualifications

• Bachelor's degree or Diploma in Business Administration, Project Management, or a related field.
• Minimum 2 years of working experience.
• Highly organized, meticulous, and capable of managing administrative workflows independently with minimal supervision.
• Good presentation skills, communication, negotiation, interpersonal skills and customer-service orientation.

Responsibilities

• Manage project documentation by organizing, filing, updating, and sharing contracts, workflows, and progress reports.
• Maintain project schedules by monitoring individual tasks, tracking deadlines, and proactively flagging risks to the Project Manager.
• Track project budgets by processing purchase orders, reconciling contractor invoices, and reporting cost deviations.
• Facilitate team communication by acting as the main administrative liaison between project members, vendors, and stakeholders.
• Enforce compliance standards by ensuring all administrative procedures meet internal company policies and industry regulations

Skills

Organizational skills

Attention to detail

Independent work

Communication skills

Education

Bachelor's degree or Diploma in Business Administration, Project Management, or related field

Tools

Excel

Word

Outlook

Microsoft Office Suite

Job description

Pre-requisition:

• Bachelor's degree or Diploma in Business Administration, Project Management, or a related field.


• Minimum 2 years of working experience


• Highly organized, meticulous, and capable of managing administrative workflows independently with minimal supervision.


• Good presentation skills, communication, negotiation, interpersonal skills and customer-service orientation

Job Description:

• Manage project documentation by organizing, filing, updating, and sharing contracts, workflows, and progress reports.


• Maintain project schedules by monitoring individual tasks, tracking deadlines, and proactively flagging risks to the Project Manager.


• Track project budgets by processing purchase orders, reconciling contractor invoices, and reporting cost deviations.


• Facilitate team communication by acting as themain administrative liaison between project members, vendors, and stakeholders.


• Enforce compliance standards by ensuring all administrative procedures meet internal company policies and industry regulations

Technical Skill Sets:

• Computer software: Microsoft Office Suite (Excel, Word,Outlook)