Project Administrator

PCSS; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

PCSS in Singapore is seeking a diligent Project Coordinator/Administrator to manage project documentation, schedules, and budgets. The role interfaces with vendors and stakeholders, ensuring smooth operations and adherence to timelines.

Ideal candidates hold a diploma or bachelor's in business administration or project management, with at least two years of experience, strong organizational and communication skills, and proficiency in MS Office.

Qualifications

• Bachelor's or Diploma in Business Administration, Project Management, or a related field.
• 2+ years of working experience.
• Strong organizational, written and verbal communication, and interpersonal skills.
• Customer-service orientation and ability to work with minimal supervision.

Responsibilities

• Manage project documentation by organizing, filing, updating, and sharing contracts, workflows, and progress reports.
• Maintain project schedules by monitoring tasks, tracking deadlines, and flagging risks to the Project Manager.
• Track project budgets by processing purchase orders, reconciling contractor invoices, and reporting cost deviations.
• Facilitate team communication by acting as the main administrative liaison between project members, vendors, and stakeholders.
• Enforce compliance standards by ensuring all administrative procedures meet internal policies and industry regulations.

Skills

Organizational skills

Communication skills

Customer service

Education

Bachelor's or Diploma in Business Administration/Project Management

Tools

MS Office

Job description

• Bachelor's degree or Diploma in Business Administration, Project Management, or a related field.
• Minimum 2 years of working experience
• Highly organized, meticulous, and capable of managing administrative workflows independently with minimal supervision.
• Good presentation skills, communication, negotiation, interpersonal skills and customer-service orientation

Job Description

• Manage project documentation by organizing, filing, updating, and sharing contracts, workflows, and progress reports.
• Maintain project schedules by monitoring individual tasks, tracking deadlines, and proactively flagging risks to the Project Manager.
• Track project budgets by processing purchase orders, reconciling contractor invoices, and reporting cost deviations.
• Facilitate team communication by acting as the main administrative liaison between project members, vendors, and stakeholders.
• Enforce compliance standards by ensuring all administrative procedures meet internal company policies and industry regulations

Technical Skill Sets

Computer software: Microsoft Office Suite (Excel, Word, Outlook)