Senior Administrative Lead — Office Operations & Coordination

LUXX NEWHOUSE PTE LTD; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

LUXX NEWHOUSE PTE LTD in Singapore is seeking an Administrative Executive to provide comprehensive support to the Operations teams. The role involves coordinating office activities, maintaining records, managing supplies, supporting meetings, and assisting employees and management with a range of administrative tasks.

The successful candidate should have a Diploma or Bachelor's degree in business-related field, 3–5 years of admin experience, and proficiency in English and Mandarin.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, or related field.
• 3–5 years of admin/office management experience.
• Experience with ERP systems and order processing is a plus.
• Proficient in Microsoft Excel and MS Office.
• English and Chinese language skills (Mandarin) required.
• Strong communication and coordination abilities.

Responsibilities

• Manage daily office administrative activities and operations.
• Handle incoming calls, emails, and general enquiries.
• Prepare, organize, and maintain documents, records, and reports.
• Coordinate with suppliers, building management, and external parties.
• Process purchase requests and follow up on orders/deliveries.
• Assist with invoices and administrative expense tracking.
• Coordinate meetings and office events.
• Maintain accurate employee and office records.

Skills

Communication skills

Multitasking

Time management

Independent work

Proactive

Education

Diploma or Bachelor's Degree in Business Administration/Management

Tools

Microsoft Excel

ERP systems

Job description

LUXX NEWHOUSE PTE LTD in Singapore is seeking an Administrative Executive to provide comprehensive support to the Operations teams. The role involves coordinating office activities, maintaining records, managing supplies, supporting meetings, and assisting employees and management with a range of administrative tasks.

The successful candidate should have a Diploma or Bachelor's degree in business-related field, 3–5 years of admin experience, and proficiency in English and Mandarin.