Office Operations & Admin Lead

Surbana Consultants Pte Ltd – Kingdom of Saudi Arabia (KSA) branch; Singapore; On-site; SGD 39,000 - 54,000; Full time

Job summary

Surbana Jurong in Singapore seeks an Administrative Executive to provide essential administrative and operational support ensuring smooth day-to-day office functions. You will monitor work orders, manage records in OneDrive, and coordinate procurement and asset tracking.

The role requires a diploma in a related field and 2–3 years of relevant experience, with strong organizational and communication skills to work with internal and external stakeholders.

Qualifications

• Diploma in related administration field.
• 2–3 years of admin or office management experience.
• Proficient in Word, Excel, PowerPoint, Outlook and OneDrive/SharePoint.
• Experience with administrative records, work orders, inventory, and assets.
• Strong organization, coordination and time management; multitasking.
• Good communication and interpersonal skills; works with stakeholders.
• Meticulous, proactive, and able to work independently or in a team.

Responsibilities

• Provide administrative and operational support to ensure smooth day-to-day office operations.
• Monitor Work Orders (WO) and ensure timely submission and tracking of Service Reports (SR).
• Manage and maintain the OneDrive filing system, ensuring accurate documentation and easy retrieval of records.
• Monitor office supplies and coordinate procurement and replenishment to maintain adequate inventory.
• Manage the issuance, tracking, and accountability of office equipment and assets.
• Coordinate meeting schedules, logistics, documentation, and support staff attendance, onboarding, and offboarding processes.
• Maintain a clean, organized, and efficient office environment while supporting other administrative duties as assigned.

Skills

Organizational skills

Coordination

Time management

Communication skills

Teamwork

Education

Diploma in Business Administration, Office Administration, HR Management, or related discipline

Tools

Microsoft Office

OneDrive/SharePoint

Job description

Surbana Jurong in Singapore seeks an Administrative Executive to provide essential administrative and operational support ensuring smooth day-to-day office functions. You will monitor work orders, manage records in OneDrive, and coordinate procurement and asset tracking.

The role requires a diploma in a related field and 2–3 years of relevant experience, with strong organizational and communication skills to work with internal and external stakeholders.