Senior Administrative & Financial Coordination Specialist

Cushman & Wakefield; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

Cushman & Wakefield in Singapore seeks a Senior Administrative Assistant to support finance and project administration within our facilities management team.

You will prepare cost estimates, budgets, and payment claims to contractors, verify invoices against COP, and ensure timely submissions. The role requires a Diploma, strong organizational skills, MS Office proficiency, and good communication. Prior admin experience is preferred.

Qualifications

• Diploma from a recognised tertiary establishment.
• Strong organizational skills and attention to detail.
• Proficient in MS Office (Word, Excel, Outlook).
• Good written and verbal communication.
• Prior administrative experience is preferred.

Responsibilities

• Prepare cost estimation, endorse and submit for approval by the Superintending Officer.
• Prepare financial projections, budgetary and expenditure control for Contractor’s works.
• Prepare IFM monthly payment claims and final account for FM/maintenance term.
• Evaluate joint measurements with Contractors and endorse correctness.
• Prepare and compile all payment claims and COP documentation for payment.
• Check and certify Contractors’ invoices against COP/Works Orders.
• Compile payment claims, interim certificates, work orders and invoices for timely submission.
• Collate all-star/quotation rates for future procurement.

Skills

Organizational Skills

Coordination

Microsoft Office Suite

Written & Verbal Communication

Administrative Experience

Education

Diploma from recognised tertiary establishment

Tools

Microsoft Office

Job description

Cushman & Wakefield in Singapore seeks a Senior Administrative Assistant to support finance and project administration within our facilities management team.

You will prepare cost estimates, budgets, and payment claims to contractors, verify invoices against COP, and ensure timely submissions. The role requires a Diploma, strong organizational skills, MS Office proficiency, and good communication. Prior admin experience is preferred.