Data Center Finance & Admin Specialist

Cushman & Wakefield; Singapore; On-site; SGD 42,000 - 70,000; Full time

Job summary

Cushman & Wakefield Singapore is seeking a detail-oriented Finance & Administration Coordinator to support finance, procurement, invoicing, reporting and administrative coordination across data center maintenance operations.

You will ensure processes are accurate, timely, compliant and well documented while supporting client SLA, KPI and operational governance; manage purchase orders, vendor documentation, and invoice checks, with coordination across site leadership and vendors.

Qualifications

• 2+ years of experience in finance administration, procurement support, or operations reporting.
• Experience supporting purchase orders, invoices, vendor coordination, or administrative governance in data center or facilities management environments preferred.
• Strong finance administration, procurement support, invoice tracking, and document control skills.

Responsibilities

• Support delivery of Maintenance Services through accurate finance, procurement, administrative, and reporting support aligned to client SLA and KPI requirements.
• Provide parts purchasing and invoice support for maintenance-related activities, including purchase request tracking and invoice checks.
• Coordinate with site leadership, supervisors, and vendors to support maintenance scheduling, vendor attendance, and administrative close-out of work activities.
• Assist with reports covering services performed, maintenance activities completed, vendor activity, procurement status, invoice matters, and other updates for client or account leadership.
• Maintain records for work orders, purchase orders, invoices, vendor documents, and maintenance reports in designated systems and shared repositories.
• Support CMMS and reporting activities by updating administrative fields, tracking work order status, and ensuring records are complete for review.
• Monitor and track maintenance-related spend, invoice status, procurement requests, and vendor submissions, escalating delays or discrepancies.
• Assist with data collation for maintenance analysis, benchmarking, workload tracking, PM compliance, and governance meetings.
• Support development and maintenance of administrative procedures for work requests, reporting, and document control.
• Ensure processes comply with client policies, Cushman & Wakefield procedures, safety requirements, retention standards, and regulations.

Skills

Finance admin

Procurement support

Invoice tracking

Documentation control

MS Office (Excel)

CMMS familiarity

Education

Diploma/Certificate in Finance or related

Tools

CMMS

BI/Reporting dashboards

Job description

Cushman & Wakefield Singapore is seeking a detail-oriented Finance & Administration Coordinator to support finance, procurement, invoicing, reporting and administrative coordination across data center maintenance operations.

You will ensure processes are accurate, timely, compliant and well documented while supporting client SLA, KPI and operational governance; manage purchase orders, vendor documentation, and invoice checks, with coordination across site leadership and vendors.