Senior Administration & Operations Lead

MAISARA PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

MAISARA PTE. LTD. is seeking an experienced Administration Manager to supervise daily support operations and plan efficient administrative procedures. You will lead a team to complete a range of duties across departments, ensuring information flow and policy adherence.

You will optimize processes, recruit and train staff, and monitor budgets and office facilities, while maintaining strong communication and organizational skills under pressure.

Qualifications

• Proven experience as administration manager.
• In-depth understanding of office management procedures and legal policies.
• Familiarity with financial and facilities management principles.
• Proficient in MS Office.
• An analytical mind with problem-solving skills.
• Excellent organizational and multitasking abilities.
• A team player with leadership skills.
• The ability to work under pressure.

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Recruit and train personnel and allocate responsibilities and office space.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Manage schedules and deadlines.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Monitor costs and expenses to assist in budget preparation.
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians).
• Organize and supervise other office activities (recycling, renovations, event planning etc.).
• Ensure operations adhere to policies and regulations.
• Keep abreast with all organizational changes and business developments.
• Perform any other duties assigned by the director.

Skills

Leadership

Organizational skills

Problem-solving

Multitasking

Team player

Education

Bachelor's degree in business administration

Tools

MS Office

Job description

MAISARA PTE. LTD. is seeking an experienced Administration Manager to supervise daily support operations and plan efficient administrative procedures. You will lead a team to complete a range of duties across departments, ensuring information flow and policy adherence.

You will optimize processes, recruit and train staff, and monitor budgets and office facilities, while maintaining strong communication and organizational skills under pressure.