Head of Administration & Operations

OKAY PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

OKAY PTE. LTD. in Singapore is seeking an experienced Administration Manager to supervise daily support operations and plan efficient administrative procedures.

You will lead a team of professionals across departments to ensure smooth workflows and timely completion of tasks. The ideal candidate has strong communication and organizational skills, thorough knowledge of office management, and is comfortable managing budgets, facilities, and schedules while upholding company policies.

Qualifications

• Proven experience as administration manager.
• In-depth understanding of office management procedures and policies.
• Familiarity with financial and facilities management principles.
• Proficient in MS Office and related software.
• Analytical mind with problem-solving skills.
• Excellent organizational and multitasking abilities.
• A team player with leadership skills.
• The ability to work under pressure and meet deadlines.

Responsibilities

• Plan and supervise daily administrative procedures and systems.
• Lead a team and allocate responsibilities and office space.
• Assess staff performance and provide coaching to improve efficiency.
• Ensure smooth information flow within the company to support operations.
• Manage schedules and deadlines across departments.
• Monitor office supplies and budget-conscious purchasing.
• Track costs to assist in budget planning and control.
• Oversee facilities services and maintenance activities.
• Organize and supervise office activities such as renovations and events.
• Ensure compliance with policies and regulations and stay updated on changes.

Skills

Leadership

Communication

Organizational skills

MS Office

Problem-solving

Team leadership

Education

BSc/BA in business administration or relative field

Job description

OKAY PTE. LTD. in Singapore is seeking an experienced Administration Manager to supervise daily support operations and plan efficient administrative procedures.

You will lead a team of professionals across departments to ensure smooth workflows and timely completion of tasks. The ideal candidate has strong communication and organizational skills, thorough knowledge of office management, and is comfortable managing budgets, facilities, and schedules while upholding company policies.