Senior Admin Executive

property giant pte. ltd.; Singapore; On-site; SGD 30,000 - 36,000; Full time

Job summary

property giant pte. ltd. in Singapore seeks a proactive Real Estate Admin & Marketing Support to manage listings, paperwork, and coordination tasks. You will support the marketing team with videos and Canva materials, maintain internal trackers, and handle day-to-day communications.

The role requires strong English skills, good organisation, and the ability to work in a fast-paced environment. 3 days in office, 2 days WFH in Singapore.

Qualifications

• Proven ability to support admin or marketing tasks.
• Strong written and verbal communication in English.

Responsibilities

• Update PropertyGiant website and external portals with listings, photos, videos, and property details.
• Prepare LOI, OTP, exclusive agreements and tenancy-related forms; organise and digitise documents.
• Coordinate property viewings, appointments, and internal schedules; track listings and leads.
• Assist marketing with uploading videos and creating captions/thumbnails; basic edits using Canva.
• Handle general admin: calls, messages, filing, and day-to-day office tasks.

Skills

English proficiency

Organisational skills

Time management

Positive attitude

Tools

Canva

WordPress / web CMS

Google Drive

Docs

Sheets

Video upload tools

Job description

Job Description & Requirements

Responsibilities

1. Website & Listing Management

• Update PropertyGiant website with new listings, photos, videos, floor plans, and property details.
• Ensure all listing information is accurate, complete, and aligned with brand standards. Manage listing updates on external portals (PropertyGuru, 99.co, internal CRM, etc.).
• Upload and maintain agents’ profile pages and marketing materials.

2. Paperwork & Documentation

• Prepare all required paperwork for submission, including: Letter of Intent (LOI), Option to Purchase (OTP), Exclusive agreements HDB/BCA/URA-related forms, Tenancy agreements & handover documents
• Ensure documents are accurately filled, properly signed, and submitted on time. Organise and digitise all documentation for easy retrieval.

3. Operational Support

• Coordinate appointments, property viewings, and internal schedules.
• Assist with collating project information from developers/partners.
• Maintain internal tracking sheets for listings, leads, and marketing schedules.
• Follow up with solicitors, bankers, and cobroke agents when required.

4. Marketing & Media Coordination

• Support the marketing team with:
• Uploading videos to TikTok/IG/YouTube, Preparing captions, thumbnails, and basic edits
• Tracking performance data and audience engagement. Assist with designing simple marketing materials using Canva or templates.

5. General Administrative Duties

• Maintain file organisation and company documentation.
• Handle calls, WhatsApp enquiries, and route messages to the right agents.
• Support day-to-day office operations and ad-hoc tasks.

Requirements

• Prior experience in real estate admin or marketing support preferred (not compulsory).
• Strong command of English; Chinese proficiency is a bonus.
• Good organisational skills, time management, and attention to detail.
• Comfortable using:
  • Canva
  • WordPress / web CMS
  • Google Drive, Docs, Sheets
  • Basic video upload tools
• Able to work in a fast-paced, dynamic environment.
• Positive attitude, strong initiative, and willingness to learn.

Additional Information

• Salary: From $3,000
• Industry: Real Estate
• Working Location: 3 days in office, 2 days WFH
• Working days & hours: 5 days week, 9.00 AM to 6.00 PM
• Job Types: Full-time, Contract, Commission